The PG/IG Administrator will provide administrative support to the Firm's global and regional practice and industry groups to help advance their strategic goals and activities.


Provision of administrative support in the areas of:

  • Group administration - Calendaring/coordination of SC conference calls and/or internal webinars, maintenance of membership lists and internal and client DLs
  • Communications - Formatting and circulation of internal and external newsletters/alerts/surveys and other communication via BakerXchange
  • Infrastructure maintenance and content management - Organization and maintenance of Group databases and resource tools, implementation of minor updates to capability statements, practice/industry group descriptions, other marketing materials
  • Programme support for Group meetings, client-facing webinars, and other BD events - Preparation and distribution of invitations and agenda notices, registration tracking, simple update and organization of presentation materials, creation and update of contact lists; assistance in post-meeting follow-up
  • Project administration and tracking - Assistance in coordination of internal Group projects/key initiatives, including creation and maintenance of progress trackers and solicitation of updates to the same; tracking and/or recording of orders/downloads of handbooks and subscriptions to publications; monitoring of press mentions and rankings
  • Financial report extraction - Extraction of Group financial reports from the Reporting Portal

Experience Required

  • Business, law or related degree
  • Experience supporting a practice group, industry, or senior leaders in a corporation
  • Strong organizational, relationship management and follow-up skills
  • Demonstrated assertiveness, ability to prioritize and work independently with limited supervision
  • Strong analytical skills
  • A high degree of accuracy and attention to detail
  • Strong verbal and written English
  • Proficient in MS Office applications, including Word, Outlook, PowerPoint and Excel
  • Experience working in an international organization a plus, particularly working with teams in North America, Europe, Latin America and Asia
  • Prior experience working in a virtual team setting preferred but not required