Description

The PG/IG Administrator will provide administrative support to the Firm's global and regional practice and industry groups to help advance their strategic goals and activities.

Responsibilities:

Provision of administrative support in the areas of:

  • Group administration - Calendaring/coordination of SC conference calls and/or internal webinars, maintenance of membership lists and internal and client DLs
  • Communications - Formatting and circulation of internal and external newsletters/alerts/surveys and other communication via BakerXchange
  • Infrastructure maintenance and content management - Organization and maintenance of Group databases and resource tools, implementation of minor updates to capability statements, practice/industry group descriptions, other marketing materials
  • Programme support for Group meetings, client-facing webinars, and other BD events - Preparation and distribution of invitations and agenda notices, registration tracking, simple update and organization of presentation materials, creation and update of contact lists; assistance in post-meeting follow-up
  • Project administration and tracking - Assistance in coordination of internal Group projects/key initiatives, including creation and maintenance of progress trackers and solicitation of updates to the same; tracking and/or recording of orders/downloads of handbooks and subscriptions to publications; monitoring of press mentions and rankings
  • Financial report extraction - Extraction of Group financial reports from the Reporting Portal

Experience Required

  • Business, law or related degree
  • Experience supporting a practice group, industry, or senior leaders in a corporation
  • Strong organizational, relationship management and follow-up skills
  • Demonstrated assertiveness, ability to prioritize and work independently with limited supervision
  • Strong analytical skills
  • A high degree of accuracy and attention to detail
  • Strong verbal and written English
  • Proficient in MS Office applications, including Word, Outlook, PowerPoint and Excel
  • Experience working in an international organization a plus, particularly working with teams in North America, Europe, Latin America and Asia
  • Prior experience working in a virtual team setting preferred but not required