Description

As a legal secretary you will provide administrative assistance to attorneys in the management/administration of their practice within the International Commercial group in San Francisco.

 
Responsibilities:
  • Prepare attorney correspondence, and other documents as requested.
  • Manage and open new client matters in an effective and efficient manner.
  • Excels with heavy scheduling (i.e., managing attorney calendars and schedules).
  • Maintain high levels of confidentiality
  • Team Player
  • Enter and revise attorneys time in time entry system (Intapp Time).
  • Handle tasks associated with the management of client bills and invoices.
  • Schedule and organize complex activities such as meetings, travel, and seminars.
  • Maintain and update filing system for the attorneys.
  • Retrieve and update information from files when needed.
  • Organize, prioritize, and manage large volumes of email and phone calls.
  • Respond to regularly occurring requests for information.
  • Proofread documents for spelling and grammar making appropriate changes.
  • Complete check requests and expense reports as requested.
  • General office duties, which may include, copying, filing, processing incoming and outgoing mail/email, client and counsel telephone contact.
  • Volunteer to assist others in practice group and office.
  • Share information and expertise readily with staff members at all levels.
  • Monitor Outlook Inbox and respond to incoming communications
  • Take initiative (i.e. trouble-shooting) in certain instances wherein insufficient and/or lack of instruction are provided

 

 
Skills and Experience:
  • High school diploma or equivalent is required. Bachelor degree or secretarial certificate preferred.
  • A minimum of five (5) years secretarial/administrative work experience required in a legal or professional services environment. Experience working with attorneys in a law firm environment preferred.
  • Must have intermediate knowledge of Microsoft Word, Outlook, Excel, and PowerPoint. Advance knowledge preferred.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Must have good command of the English language, both oral and written. Excellent spelling and grammar skills a must.
  • Must have excellent communication, customer service and interpersonal skills to interact with partners, associates, staff and clients.
  • Proficiency in using a time entry system (i.e., DTE) required.
  • Analytical ability is required in order to find solutions to various administrative problems and prioritize work.
  • Ability to think and react proactively to multiple situations to assist a busy practice group.
  • Must be able to work independently, exhibit professionalism and work in a team-oriented environment.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Must demonstrate high degree of responsibility and dedication.
  • Must work harmoniously in a team environment and foster team spirit.
  • Must be flexible for overtime.
  • Timely attendance required.
  • Possess excellent written and verbal skills
  • Work well under pressure with intense deadlines
  • Have solid organizational and planning skills
  • Interact with others at all levels
  • Problem Analysis and problem solving skills
  • Judgment and decision-making ability