Description

The Legal Secretary (Tax / Corporate & Securities) will provide secretarial and administrative support as required to attorneys.
 
Responsibilities:

  • Prepare attorneys' correspondence, and other legal documents as requested
  • Appropriately draft information on behalf of the timekeeper with little or no direction
  • Manage attorneys' calendars (Tax and Corporate & Securities)
  • Schedule and organize complex activities such as meetings, travel, and seminars
  • Update and proof visual presentations
  • Maintain and update the filing system for the attorneys; Retrieve information from files when needed
  • Respond to regularly occurring requests for information
  • Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar making appropriate changes
  • Make extensive travel arrangements (i.e., both Domestic and International travel; last minute)
  • Prepare and submit expense reports
  • Volunteer to assist others in practice groups and offices
  • Understand Firm structure and available resources
  • Look for ways to improve processes and/or procedures
  • Collaborate well with others at all levels

Skills and Experience:

  • High School Diploma or equivalent;(secretarial degree preferred)
  • Must have legal secretarial experience in Tax and Corporate and work experience in a legal or professional services environment
  • Excellent fine hand manipulation (heavy typing, dialling, filing); able to lift up to 25 lbs.
  • Familiar with billing systems, client accruals and estimates
  • A minimum of Intermediate knowledge of MSOffice - Word, Excel, and PowerPoint
  • Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
  • Can work independently prioritizing work and meeting intense deadlines; Works well under pressure
  • Excellent English verbal and written communication skills
  • Actively pursue opportunities for self-development/collaboration; Works harmoniously in a team environment and fosters team spirit
  • Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
  • Team Player -- Volunteers to assist others in practice group and office.  Works harmoniously in a team environment and fosters team spirit
  • Solid organizational and planning skills; High attention to detail and accuracy skills; Problem Analysis and problem-solving skills
  • Proactive (i.e., trouble-shooting) in certain instances wherein insufficient and/or lack of instruction are provided

This position is bonus-eligible and includes medical, dental, vision, and 401(k)benefits based on the number of hours worked. The US base compensation for this position is expected to be $100,000 to $105,000 annually if located in an office in the state of California. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.