Description

The Legal Secretary will provide administrative assistance to attorneys in the management/administration of the Litigation practice group.
 
Responsibilities:

  • Assist in the preparation of attorney correspondence, and other legal documents as requested
  • Assist in the management of attorney calendars and attorney travel arrangements
  • Assist in scheduling and coordinating complex attorney activities such as client meetings and seminars
  • Manage and open new client matters in an effective and efficient manner
  • Enter and revise attorneys' time in the time entry system (inTapp)
  • Handle tasks associated with the management of client bills and invoices
  • Update and proof visual presentations
  • Establish, develop, maintain and update filing system for retrieval of attorney files when needed
  • Organize and prioritize large volumes of emails and phone calls
  • Sort and distribute mail
  • Draft written responses or replies by phone or e-mail when necessary
  • Respond to regularly occurring requests for information
  • Type and design correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar, making appropriate changes
  • Proofread documents for spelling and grammar making appropriate changes
  • Complete check requests and expense reports
  • General office duties, which may include, copying, filing, processing incoming and outgoing mail/email, client and counsel telephone contact
  • Volunteer to assist others in practice group and office
  • Other duties as assigned

Skills and Experience:

  • High school diploma or equivalent is required.  Associate or Bachelor's Degree preferred
  • Strong work experience in a legal or professional services environment preferred.  Experience working with attorneys in a law firm environment or executive assistant experience in a corporate environment preferred
  • Must have intermediate knowledge of Microsoft Word, Outlook, Excel, and PowerPoint. Advance knowledge preferred
  • Work requires exceptional attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
  • Must have a good command of the English language, both oral and written.  Excellent spelling and grammar skills are a must
  • Must have excellent communication, customer service, and interpersonal skills to interact with partners, associates, staff, and clients
  • Analytical ability is required to find solutions to various administrative problems and prioritize work
  • Must be able to work independently, exhibit professionalism and work in a team-oriented environment
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
  • Must demonstrate a high degree of responsibility and dedication
  • Must be flexible for overtime
  • Timely attendance required