Description

Key responsibilities:

  • Prepare attorney correspondence, and other documents.
  • Manage and open new client matters in an effective and efficient manner.
  • Manage attorney calendars and schedules.
  • Enter and revise attorneys time in time entry system (Intapp).
  • Handle tasks associated with the management of client bills and invoices.
  • Schedule and organize complex activities such as meetings, travel, and seminars.
  • Maintain and update filing system for the attorneys.
  • Organize, prioritize, and manage large volumes of mail, email and phone calls.
  • Respond to regularly occurring requests for information.
  • Proofread documents for spelling and grammar making appropriate changes.
  • Generate redline of documents.
  • Formatting/revising briefs, pleadings and other legal documents.
  • Generating TOC/TOA for briefs.
  • Assisting with manual and electronic court filings.
  • Serving discovery documents.
  • Complete check requests and expense reports.
  • General office duties, which may include, copying, filing, and client telephone contact.
  • Assist others in on the secretarial team and office.
  • Share information and expertise readily with team members.
  • Other duties as assigned to provide professional service.

Skills and experience:

  • High school diploma or equivalent is required. Bachelor's degree is preferred.
  • Five plus years secretarial experience required in a legal or professional services environment. Experience working with attorneys in a law firm environment preferred.
  • Specific Employment & Compensation experience a plus.
  • Knowledgeable with all aspects of litigation process, including familiar with court procedures.
  • Experience with trial preparation.
  • Excellent written and verbal communication skills. 
  • Well-developed and sophisticated organization, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment.
  • Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.
  • Flexibility to work independently as well as within a team.
  • Advanced knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. Experience with attorney time entry preferred.
  • Available to work overtime as needed.