Description

At Baker & McKenzie LLP, we are different in the way we think, work and behave. Like no other firm and few other businesses. With more than 4,100 locally admitted lawyers and more than 5,800 business service professionals in 77 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker & McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm and a distinctive way of thinking, working and behaving - as a passionately global and genuinely collaborative firm. Baker & McKenzie is an Equal Opportunity Employer.
The Dallas office of Baker & McKenzie LLP seeks a Legal Secretary who will provide administrative assistance to four attorneys in the management/administration of their practice within our Corporate Transactional group, a National Tax Partner and two Tax Associates.
The candidate should have administrative work experience in a legal or professional services environment, experience working with attorneys in a law firm environment.


Key responsibilities:

• Prepare attorney correspondence, and other documents.
• Manage and open new client matters in an effective and efficient manner.
• Manage attorney calendars and schedules.
• Enter and revise attorneys time in time entry system (Intapp).
• Handle tasks associated with the management of client bills and invoices.
• Schedule and organize complex activities such as meetings, travel, and seminars.
• Maintain and update filing system for the attorneys.
• Organize, prioritize, and manage large volumes of mail, email and phone calls.
• Respond to regularly occurring requests for information.
• Proofread documents for spelling and grammar making appropriate changes.
• Generate redline of documents.
• Formatting/revising briefs, pleadings and other legal documents.
• Generating TOC/TOA for briefs.
• Assisting with manual and electronic court filings.
• Serving discovery documents.
• Complete check requests and expense reports.
• General office duties, which may include, copying, filing, and client telephone contact.
• Assist others in on the secretarial team and office.
• Share information and expertise readily with team members.
• Other duties as assigned to provide professional service.

Skills and experience:

• High school diploma or equivalent is required. Bachelor's degree is preferred.
• Five plus years secretarial experience required in a legal or professional services environment. Experience working with attorneys in a law firm environment preferred.
• Specific Employment & Compensation experience a plus.
• Knowledgeable with all aspects of litigation process, including familiar with court procedures.
• Experience with trial preparation.
• Excellent written and verbal communication skills.
• Well-developed and sophisticated organization, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment.
• Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.
• Flexibility to work independently as well as within a team.
• Advanced knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. Experience with attorney time entry preferred.
• Available to work overtime as needed.