The Dallas office of Baker & McKenzie LLP seeks a Legal Secretary who will provide administrative assistance to four attorneys in the management/administration of their practice within our Corporate Transactional group, a National Tax Partner and two Tax Associates.
The candidate should have administrative work experience in a legal or professional services environment, experience working with attorneys in a law firm environment.
• Prepare attorney correspondence, and other documents.
• Manage and open new client matters in an effective and efficient manner.
• Manage attorney calendars and schedules.
• Enter and revise attorneys time in time entry system (Intapp).
• Handle tasks associated with the management of client bills and invoices.
• Schedule and organize complex activities such as meetings, travel, and seminars.
• Maintain and update filing system for the attorneys.
• Organize, prioritize, and manage large volumes of mail, email and phone calls.
• Respond to regularly occurring requests for information.
• Proofread documents for spelling and grammar making appropriate changes.
• Generate redline of documents.
• Formatting/revising briefs, pleadings and other legal documents.
• Generating TOC/TOA for briefs.
• Assisting with manual and electronic court filings.
• Serving discovery documents.
• Complete check requests and expense reports.
• General office duties, which may include, copying, filing, and client telephone contact.
• Assist others in on the secretarial team and office.
• Share information and expertise readily with team members.
• Other duties as assigned to provide professional service.
Skills and experience:
• High school diploma or equivalent is required. Bachelor's degree is preferred.
• Five plus years secretarial experience required in a legal or professional services environment. Experience working with attorneys in a law firm environment preferred.
• Specific Employment & Compensation experience a plus.
• Knowledgeable with all aspects of litigation process, including familiar with court procedures.
• Experience with trial preparation.
• Excellent written and verbal communication skills.
• Well-developed and sophisticated organization, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment.
• Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines.
• Flexibility to work independently as well as within a team.
• Advanced knowledge of MS Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. Experience with attorney time entry preferred.
• Available to work overtime as needed.