Description

The Legal Project Coordinator will work with the Legal Project Managers, supporting on the successful delivery of tasks within both client- and internally-facing projects using established and new tools and processes.

Responsibilities:

  • Support senior members of the LPM team on multiple projects with competing deadlines in coordination with other LPM team members
  • Liaise with the client and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide
  • Perform assigned tasks with accuracy and timeliness; take responsibility for completing recurring tasks without prompting
  • Prioritize workload (seeking clarification from project leads on project priorities), anticipating and escalating any foreseeable issues as well as availability, and remain aware of dependencies
  • Build and use charts, timelines and other visuals effectively; suggest improvements
  • Work with senior team members to implement solutions to improve processes
  • Accurately estimate and manage time required to support coordination work
  • Effectively and appropriately hand off work to other Professional Business Services (PBS) teams, engaging with them to clarify requirements and ensure a successful transition
  • Support the post-matter review process for key matters and identify areas of improvement in practice area processes through discussions with project teams
  • Triage help requests and raise ‘marginal’ requests with senior team members to determine LPM position on task involvement
  • Improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
  • Identify opportunities for new service delivery and support analysis and design workshops
  • Collate information for project updates and adapt report templates for new projects
  • Support scope clarification and management efforts on projects
  • Identify own training needs and actively participate in training related to LPM topics
  • Tailor and reuse existing templates and make suggestions for template improvements
  • Contribute to BM’s Innovation Strategy; become a subject matter expert on LPM-relevant technology and standardized processes: evangelize, advise, train, apply to projects and support refinement
  • Support implementation of existing and new technology to meet project requirements and to encourage LPM and Legal team uptake
  • Source information at LPM request for proposals and pitches
  • Build network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders
  • Offer ad hoc support and PM expertise to non-LPM initiatives

Experience Required

  • Bachelor's Degree
  • Formal project management qualification (desirable)
  • Understanding of/experience working in large complex organizations ideally in a law firm or professional services firm
  • Basic knowledge of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools. Other LegalTech knowledge and interest is desirable
  • Basic knowledge of Microsoft Office (including Excel), and of financial systems and reports
  • Strong communication and relationship-building skills
  • Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
  • Ability to build matter budgets with guidance
  • Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives
  • Basic knowledge of data visualisation and associated tools (e.g. Excel charting, Tableau, PowerBI, Visio)
  • Ability to analyse datasets to identify trends, issues and gaps
  • Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
  • Demonstrated attention to detail to ensure quality of outputs
  • Emerging competency in continuous improvement, change management, flexible approach and exceeding expectations.