The Executive Assistant (Admin and I/C) will provide Executive Assistant and administrative secretarial support, as required.
  • Responsible for reducing document production and administrative tasks from an attorney.  Proactively taking ownership and responsibility for tasks and assignments
  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the attorney's behalf
  • Minor accounting dues (i.e., liaise with Accounting to review and process monthly bills before submitting them to an attorney for review)
  • Proactively manage the attorney's calendar on a day-to-day basis, including making appointments and prioritizing sensitive matters, resolving any calendaring/scheduling conflicts, and regularly communicating to ensure that the attorney is aware of changing priorities and commitments
  • Organize meetings on behalf of the attorney, including scheduling and sending reminders
  • Manage and coordinate all aspects of the attorney's external and internal meetings, events, and travel, producing detailed itineraries and providing meeting materials in advance and where necessary, attending meetings as required.  Process expense reimbursements
  • Liaise with Office Services/Reception and others to ensure the seamless delivery of meetings that are in person and on-site
  • Internal and external liaison on the attorney's behalf, making decisions and using judgement as appropriate
  • Acting as a gatekeeper/dealing with all internal and external calls on the attorney's behalf
  • Monitor and respond to and action incoming emails/communications on behalf of the attorneys.  Organize and prioritize large volumes of information (i.e., emails, phone calls, etc)
  • Draft email correspondence/communications and liaise with the internal communications team/other key stakeholder groups relevant to the role
  • Respond or direct to the appropriate person general queries from within the Firm
  • Utilize Services (i.e., Document Services, Overflow Assistance, etc.) when and where appropriate
  • Manage highly confidential/sensitive and non-routine information
  • Works with little to no supervision
  • Other duties as assigned
Skills and Experience:
  • Good experience working in a legal sector or other professional services environment
  • Proficiency gained through job-related training and work experience 
  • Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
  • Strong diary/calendar management skills
  • Strong document management skills
  • Ability to problem solve based on standard ways of operating
  • Ability to manage competing tasks and demands
  • Proactively seek to upskill
  • Ability to establish and maintain effective working relationships; a team player
  • Strong communication skills, both written and verbal 
  • Work requires continual attention to detail in completing assignments