Description
The Senior Legal Project Coordinator will work with the Legal Project Managers (LPM), leading on successfully delivering tasks within both client- and internally-facing projects, bringing solutions using established and new tools and processes.
Responsibilities:
- Support the management of multiple projects with competing deadlines
- Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
- Support the creation and management of suitably detailed project plans
- Support project teams to define the matter scope, and to track and manage changes
- Direct and advise more junior team members on project-specific tasks
- Proactively offer support to project teams beyond minimum delivery requirements, seeking opportunities to add additional / higher value
- Set up and own recurring tasks and activities
- Build organizational charts and timelines
- Support requests from the LPM team
- Map matter-specific processes
- Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
- Design ad hoc project update reporting, create client-ready reports, and give oral and written updates to project teams on developments
- Support project teams by flagging scope variance and key risks/issues, and work creatively with senior team on mitigation across projects
- Support the matter-review process for key matters and identify areas of improvement through discussions with project teams
- Triage help requests and raise ‘marginal’ requests with the senior team to determine LPM's position on task involvement
- Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
- Identify opportunities for new service delivery and support analysis, and design workshops
- Contribute to the LPM element of project budgeting
- Convert project-specific materials into templates and reusable resources for the LPM team
- Prepare, review, and interpret data visualization for matters
- Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects, and support refinement
- Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
- Demonstrate project-specific processes, tools, and resources to project teams
- Enhance client experience through LPM tools and communications
- Build a network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders
- Use the network to identify opportunities for new projects or to showcase BM LPM
- Offering ad hoc support and PM expertise to non-LPM initiatives
Skills and Experience:
- A bachelor's degree (law or business degree preferred)
- Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)
- Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)
- Some experience in project management roles
- Understanding of/ experience working in large complex organizations, ideally in a law firm or professional services firm
- Knowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools, Other LegalTech knowledge desirable
- Strong knowledge of Microsoft Office, including Excel, and financial systems and reports
- Experience of influencing stakeholders within a professional services environment (desirable)
- Great communication and relationship-building skills
- Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
- Able to work independently with a willingness to work flexibly and hands-on to achieve project objectives
- Knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, Power BI)
- Demonstrated skills, knowledge, and experience in sourcing data for and preparing reports, executive summaries, and status reports for consumption by attorneys and clients
- Able to calculate key financial metrics and analyze matter-level performance, including profitability.
- Disciplined and attentive to details with strong time management skills
- Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
- Demonstrated competency in continuous improvement, change management, flexible approach, and exceeding expectations
This position is bonus-eligible and includes medical, dental, vision, and 401(k) benefits based on the number of hours worked. The US base compensation for this position is expected to be $80,000 to $95,000 annually if located in an office in the states of Washington D.C. or Illinois (Chicago). Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.