The Senior Legal Secretary will demonstrate secretarial and administrative competencies to the highest level. You will provide first-class administrative support and secretarial service to several fee-earners such as Partners, Associates, and others as assigned.
  • Undertakes support of local practice group tasks and requirements
  • Good knowledge of specific practice group activities/objectives (e.g. coordinating with tax authorities, commercial courts, due diligence repository
  • Document preparation for urgent jobs specific to the local market
  • Client intake (e.g. AML, engagement letters)
  • Strategic liaison with Center services ensuring full utilization and coordination of services at all times, reviewing materials as needed before sharing with attorneys
  • Navigate Service Now for various tasks including document services (typing, formatting), resolution of IT-related issues, access to basic financial reporting metrics (SAP)
  • Supports junior team members and new secretarial staff, and secretarial manager with ad hoc focused activities
  • Attend meetings, take notes, and follow up on action items
    Proactive complex diary management, call handling, and meeting organization
  • Proactively support client activities and requirements (first contact, resolve basic queries) 
  • Demonstrates high competency in practice group and delivers upward management to the highest standard
  • Collates and provides feedback with solution orientated mindset
  • Manage emails and in-box, assist with email filing into iManage
  • Provides complex travel management support
  • Expert Billing support at all levels (e.g. WIP review, sending final invoices, collections management, accruals, etc) 
Skills and Experience:
  • Extensive experience working in a legal sector or other professional services environment
  • Advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience within several different practice and functional areas
  • 'Can-do' attitude, demonstrates proactivity and takes the initiative
  • Consistently demonstrates secretarial competencies to the highest level in all areas
  • Ability to manage complex diary and calendar management activities
  • Strong document management skills
  • Exhibits passion for collaborating with internal clients and stakeholders
  • Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
  • Excellent communications skills, both written and verbal
  • High-level organizational skills
  • Understanding of the importance of Client Service
  • Identifies and proactively develops knowledge and skill gaps  
  • Ability to handle complex activities and are solution orientated
  • Leads by example (role model)
  • Exercises independent judgement - Ability to escalate issues effectively
  • Seeks to enhance and self-develop