Description
The Legal Practice Assistant will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents).
Responsibilities:
- Proactively manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
- Client intake administration (e.g. AML, engagement letters)
- Provide billing support to attorneys
- Call handling/gate-keeping
- Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings
- Manage in-box, and assist with email filing into iManage; while supporting hard copy filing
- Support client activities and is in direct contact with clients and their assistants
- Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
- Document production for urgent jobs which are not suitable to be done by Document Services
- Proactively manages competing deadlines
- May liaise with courts and ensure accurate development of court documentation/bundles
- Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
- Support junior members acting as buddy/mentor
- Undertake specific practice group tasks and requirements
Skills and Experience:
- Good experience working in a legal sector or other professional services environment
- Proficiency gained through job-related training and work experience
- Strong technical capabilities across MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Strong diary/calendar management skills
- Strong document management skills
- Able to problem solve based on standard ways of operating
- Able to manage competing tasks and demands
- Proactively seek to upskill
- Able to establish and maintain effective working relationships; a team player
- Strong communication skills, both written and verbal
- Work requires continual attention to detail in completing assignments