Description

The Legal Practice Assistant will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents).

Responsibilities:

  • Proactively manage and coordinate all aspects of tasks assigned (e.g.  meetings, events, travel, etc.)
  • Client intake administration (e.g. AML, engagement letters)
  • Provide billing support to attorneys 
  • Call handling/gate-keeping 
  • Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings
  • Manage in-box, and assist with email filing into iManage; while supporting hard copy filing
  • Support client activities and is in direct contact with clients and their assistants
  • Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
  • Document production for urgent jobs which are not suitable to be done by Document Services
  • Proactively manages competing deadlines
  • May liaise with courts and ensure accurate development of court documentation/bundles
  • Provide administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting 
  • Support junior members acting as buddy/mentor 
  • Undertake specific practice group tasks and requirements

Skills and Experience:

  • Good experience working in a legal sector or other professional services environment
  • Proficiency gained through job-related training and work experience 
  • Strong technical capabilities across MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
  • Strong diary/calendar management skills
  • Strong document management skills
  • Able to problem solve based on standard ways of operating
  • Able to manage competing tasks and demands
  • Proactively seek to upskill
  • Able to establish and maintain effective working relationships; a team player
  • Strong communication skills, both written and verbal
  • Work requires continual attention to detail in completing assignments