The Senior Legal Project Coordinator will work with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.

  • Support the management of multiple projects with competing deadlines
  • Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
  • Support the creation and management of suitably-detailed project plans
    Support project teams to define matter scope, and to track and manage changes
  • Direct and advise more junior team members on project-specific tasks
  • Proactively offer support to project teams beyond minimum delivery requirements, seeking the opportunity to add additional / higher value
  • Set up and own recurring tasks and activities
  • Build organizational charts and timelines
  • Support requests from the LPM team
  • Map matter-specific processes
  • Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
  • Design ad hoc project update reporting, create client-ready reports, and give oral and written updates to project teams on developments 
  • Support project teams by flagging scope variance and key risks/issues, and work creatively with the senior team on mitigation across projects 
  • Support the matter review process for key matters and identify areas of improvement through discussions with project teams
  • Triage help requests and raise ‘marginal’ requests with the senior team to determine LPM position on task involvement
  • Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
  • Identify opportunities for new service delivery and support analysis and design workshops
  • Contribute to the LPM element of project budgeting
  • Convert project-specific materials into templates and reusable resources for the LPM team
  • Prepare, review, and interpret data visualization for matters
  • Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects, and support refinement 
  • Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
  • Demonstrate project-specific processes, tools, and resources to project teams
  • Enhance client experience through LPM tools and communications
  • Build a network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business
  • Development, Finance, and IT and with external stakeholders
  • Use the network to identify opportunities for new projects or to showcase BM LPM 
  • Offering ad hoc support and PM expertise to non-LPM initiatives 

Skills and Experience: 

  • Bachelor's Degree (law or business degree preferred)
  • Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)
  • Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)
  • Some experience in project management roles
  • Understanding of/ experience working in large complex organizations ideally in a law firm or professional services firm 
  • Knowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools,  Other LegalTech knowledge desirable
  • Strong knowledge of Microsoft Office, including Excel, and of financial systems and reports
  • Experience in influencing stakeholders within a professional services environment (desirable)
  • Great communication and relationship-building skills
  • Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
  • Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives
  • Knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, Power BI)
  • Demonstrated skills, knowledge, and experience in sourcing data for and preparing reports, executive summaries, and status reports for consumption by attorneys and clients
  • Ability to calculate key financial metrics and analyze matter-level performance including profitability
  • Disciplined and attentive to details with strong time management skills 
  • Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements 
  • Demonstrated competency in continuous improvement, change management, flexible approach, and exceeding expectations