Senior Legal Project Coordinator

The Senior Legal Project Coordinator will work with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.
 
Responsibilities: 

• Support the management of multiple projects with competing deadlines
  
• Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
  
• Support the creation and management of suitably-detailed project plans
  Support project teams to define matter scope, and to track and manage changes
  
• Direct and advise more junior team members on project-specific tasks
  
• Proactively offer support to project teams beyond minimum delivery requirements, seeking the opportunity to add additional / higher value
  
• Set up and own recurring tasks and activities
  
• Build organizational charts and timelines
  
• Support requests from the LPM team
  
• Map matter-specific processes
  
• Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
  
• Design ad hoc project update reporting, create client-ready reports, and give oral and written updates to project teams on developments 
  
• Support project teams by flagging scope variance and key risks/issues, and work creatively with the senior team on mitigation across projects 
  
• Support the matter review process for key matters and identify areas of improvement through discussions with project teams
  
• Triage help requests and raise ‘marginal’ requests with the senior team to determine LPM position on task involvement
  
• Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
  
• Identify opportunities for new service delivery and support analysis and design workshops
  
• Contribute to the LPM element of project budgeting
  
• Convert project-specific materials into templates and reusable resources for the LPM team
  
• Prepare, review, and interpret data visualization for matters
  
• Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects, and support refinement 
  
• Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
  
• Demonstrate project-specific processes, tools, and resources to project teams
  
• Enhance client experience through LPM tools and communications
  
• Build a network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business
• Development, Finance, and IT and with external stakeholders
  
• Use the network to identify opportunities for new projects or to showcase BM LPM 
• Offering ad hoc support and PM expertise to non-LPM initiatives 

Skills and Experience: 

• Bachelor's Degree (law or business degree preferred)
  
• Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)
  
• Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)
  
• Some experience in project management roles
  
• Understanding of/ experience working in large complex organizations ideally in a law firm or professional services firm 
  
• Knowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools,  Other LegalTech knowledge desirable
  
• Strong knowledge of Microsoft Office, including Excel, and of financial systems and reports
  
• Experience in influencing stakeholders within a professional services environment (desirable)
  
• Great communication and relationship-building skills
  
• Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
  
• Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives
  
• Knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, Power BI)
  
• Demonstrated skills, knowledge, and experience in sourcing data for and preparing reports, executive summaries, and status reports for consumption by attorneys and clients
  
• Ability to calculate key financial metrics and analyze matter-level performance including profitability
  
• Disciplined and attentive to details with strong time management skills 
  
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements 
  
• Demonstrated competency in continuous improvement, change management, flexible approach, and exceeding expectations