Description
The Senior Legal Project Coordinator will work with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.
Responsibilities:
- Support the management of multiple projects with competing deadlines
- Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
- Support the creation and management of suitably-detailed project plans
Support project teams to define matter scope, and to track and manage changes
- Direct and advise more junior team members on project-specific tasks
- Proactively offer support to project teams beyond minimum delivery requirements, seeking the opportunity to add additional / higher value
- Set up and own recurring tasks and activities
- Build organizational charts and timelines
- Support requests from the LPM team
- Map matter-specific processes
- Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
- Design ad hoc project update reporting, create client-ready reports, and give oral and written updates to project teams on developments
- Support project teams by flagging scope variance and key risks/issues, and work creatively with the senior team on mitigation across projects
- Support the matter review process for key matters and identify areas of improvement through discussions with project teams
- Triage help requests and raise ‘marginal’ requests with the senior team to determine LPM position on task involvement
- Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
- Identify opportunities for new service delivery and support analysis and design workshops
- Contribute to the LPM element of project budgeting
- Convert project-specific materials into templates and reusable resources for the LPM team
- Prepare, review, and interpret data visualization for matters
- Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects, and support refinement
- Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
- Demonstrate project-specific processes, tools, and resources to project teams
- Enhance client experience through LPM tools and communications
- Build a network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business
- Development, Finance, and IT and with external stakeholders
- Use the network to identify opportunities for new projects or to showcase BM LPM
- Offering ad hoc support and PM expertise to non-LPM initiatives
Skills and Experience:
- Bachelor's Degree (law or business degree preferred)
- Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)
- Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)
- Some experience in project management roles
- Understanding of/ experience working in large complex organizations ideally in a law firm or professional services firm
- Knowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools, Other LegalTech knowledge desirable
- Strong knowledge of Microsoft Office, including Excel, and of financial systems and reports
- Experience in influencing stakeholders within a professional services environment (desirable)
- Great communication and relationship-building skills
- Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
- Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives
- Knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, Power BI)
- Demonstrated skills, knowledge, and experience in sourcing data for and preparing reports, executive summaries, and status reports for consumption by attorneys and clients
- Ability to calculate key financial metrics and analyze matter-level performance including profitability
- Disciplined and attentive to details with strong time management skills
- Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
- Demonstrated competency in continuous improvement, change management, flexible approach, and exceeding expectations