The IP Data Analyst I will provide a full service for the trademark prosecution process or maintenance of clients' IP rights, using IP systems that have been and/or may be deployed from time to time. The role holder will provide full administrative support in processing IP-related correspondence, issuing instructions to correspondent law firms, and fulfilling other duties as required ensuring the smooth and efficient handling of clients undertaken by IPSU.


  • Coordinate, analyze, and process incoming correspondence relating to straightforward IP matters received from Baker McKenzie offices, IP clients, and additional global law firms
  • Create records and coordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices
  • Identify key deadlines and update global records with accurate and consistent data at a given specific trademark stage either prosecution or renewal
  • Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management
  • Update IP records and process renewal instructions based on agreed procedures and processes
  • Assist in communicating via email with internal colleagues and global clients
  • Manage own workload by allocating work items based on the order of priorities
  • Perform record-auditing of the client's portfolio during intake or when necessary
  • Manage all documents received by post
    - Claiming of documents package from the GSM Admin Team
    - Scanning and processing of documents
    - Shipping of documents to the clients
  • Process billing reference-related requests e.g. matter number creation, matter staffing, matter name change, running of conflict check, etc.
  • Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs
  • Perform other tasks and activities as may be assigned by the Management Team or leaders from time to time

Skills and Experience:

  • Bachelor’s degree with good academic credentials
  • Experience working on IP matters is an advantage but not required
  • Good analytical and comprehension skills
  • Good oral and written English communication skills
  • Can handle multiple tasks while maintaining great accuracy, consistency, and quality in data entry and administrative work
  • Ability to prioritize and work independently with limited supervision
  • A strong commitment to outstanding client service
  • Working outside normal business hours may be necessary
  • Team player, with a pleasant and positive approach to a sometimes heavy workload
  • Able to establish and maintain an effective working relationship
  • Exceptional work ethic, personal and professional integrity
  • Basic skill level in MS Office (Word, Excel, Outlook) and Internet