The Intellectual Property Data Analyst will provide a full service for the trademark prosecution process of clients' IP rights, using IP systems which have been and/or may be deployed from time to time; and provide full administrative support in processing trademark-related correspondence and issuing instructions to correspondent law firms.
- Coordinate, analyse and process incoming correspondence relating to IP matters received from offices, IP clients and additional global law firms.
- Identify key deadlines and update client records accordingly using an electronic IP management system.
- Create records and co-ordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices.
- Update global records with accurate and consistent data throughout the trademark registration, renewals and maintenance process.
- Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management.
- Provide agents with instructions to renew trade marks in a timely manner or to allow trademarks to lapse in accordance with clients' recommendations, including:
- Update trademark records based on agreed procedures and processes.
- Generate reports of registrations due for renewal for a certain period.
- Process renewal instructions.
- Communicate via email with internal colleagues and global clients.
- Proactively review operational processes, actively recommend operational and process improvements.
- Manage own workload by allocating work items based on order of priorities.
- Perform record-auditing of trade marks during client intake or when necessary.
- Closely coordinate with the specialists, leaders on issues which may affect the clients' IP rights.
- Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs.
- Perform other tasks and activities as may be assigned by the Management Team or leaders from time to time.
- Advanced student or graduate in Law.
- Some experience in a corporate administrative environment.
- Proficiency in MS Office applications (Word, Excel, Outlook) and Internet.
- This role includes close co-ordination with our global counterparts and therefore flexibility in work hours is essential, if required.
- Strong analytical, problem solving and organisational skills.
- Excellent oral and written English communication skills.
- Proactive with the ability to clearly communicate process recommendations.
- Ability to multi-task whilst maintaining accuracy and quality in data entry.
- Ability to prioritise and work independently with limited supervision.
- A strong commitment to outstanding client service.
- Ability to establish and maintain effective working relationships.
- Exceptional work ethic, personal and professional integrity.
- Consistent team player, who is adaptable toteam workload and client demands.