The Intellectual Property Data Analyst will provide a full service for the trademark prosecution process of clients' IP rights, using IP systems which have been and/or may be deployed from time to time; and provide full administrative support in processing trademark-related correspondence and issuing instructions to correspondent law firms.


  •  Coordinate, analyse and process incoming correspondence relating to IP matters received from offices, IP clients and additional global law firms.
  • Identify key deadlines and update client records accordingly using an electronic IP management system.
  • Create records and co-ordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices.
  • Update global records with accurate and consistent data throughout the trademark registration, renewals and maintenance process.
  • Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management.
  • Provide agents with instructions to renew trade marks in a timely manner or to allow trademarks to lapse in accordance with clients' recommendations, including:
  •    Update trademark records based on agreed procedures and processes.
  •    Generate reports of registrations due for renewal for a certain period.
  •    Process renewal instructions.
  • Communicate via email with internal colleagues and global clients.
  • Proactively review operational processes, actively recommend operational and process improvements.
  • Manage own workload by allocating work items based on order of priorities.
  • Perform record-auditing of trade marks during client intake or when necessary.
  • Closely coordinate with the specialists, leaders on issues which may affect the clients' IP rights.
  • Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs.
  • Perform other tasks and activities as may be assigned by the Management Team or leaders from time to time.

Experience Required

  • Advanced student or graduate in Law.
  • Some experience in a corporate administrative environment.
  • Proficiency in MS Office applications (Word, Excel, Outlook) and Internet.
  • This role includes close co-ordination with our global counterparts and therefore flexibility in work hours is essential, if required.
  • Strong analytical, problem solving and organisational skills.
  • Excellent oral and written English communication skills.
  • Proactive with the ability to clearly communicate process recommendations.
  • Ability to multi-task whilst maintaining accuracy and quality in data entry.
  • Ability to prioritise and work independently with limited supervision.
  • A strong commitment to outstanding client service.
  • Ability to establish and maintain effective working relationships.
  • Exceptional work ethic, personal and professional integrity.
  • Consistent team player, who is adaptable toteam workload and client demands.