Description

The Administrative Assistant will provide administrative services to attorneys, timekeepers, and secretaries.

Responsibilities:

  • Work closely with other end-to-end service teams (Tampa, Belfast, Chicago, and Manila) in completing AOR assignments 
  • Manage calendaring activities, coordinating schedules, finalizing meetings, and scheduling conference calls
  • Update contact management information
  • Send email reminders to fee earners and on behalf of them.
  • Complete disbursement requests and wire transfers utilizing the internal coding system accurately and timely
  • Enter and close time entries utilizing Intapp Time according to timekeeper instructions
  • Prepare mail and courier labels
  • Manage expense reports for invoices submission and reimbursements.
  • Utilizing mail merge, finalize name badges, signage, and tent cards
  • Print documents as requested
  • Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations, and registering visitors as needed

Skills and Experience:

  • Bachelor's degree is required 
  • Strong relevant experience with office administration skills, preferably in a law firm, BPO, or professional services environment
  • Strong communication, organizational, and problem-solving skills
  • Strong English skills written and spoken (native or bilingual) other additional languages are appreciated
  • Strong technical capabilities across MSOffice Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
  • Work requires continual attention to detail in completing assignments
  • Some analytical ability is required to find solutions to various technological and administrative issues