Description

The Role

We are looking for a Legal PA who can demonstrate secretarial and administrative competencies to the highest level.

You will provide first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, Trainees and other work providers. 
 
You will be supporting the Legal Support Team Leader's in ensuring a high level of client service and provision of quality secretarial services in order to contribute to a world class 24 hour administration service.

We place an important emphasis on the development and wellbeing of our people. We look to enable all of our employees to be the best they can be in order for them to deliver an excellent client service.  We provide a specifically tailored Learning & Development Programme for all staff in Secretarial Services, a structured induction programme for all of our new joiners, a buddy scheme, and offer excellent career development opportunities.  Our Secretarial Services staff enjoy an inclusive and supportive culture.

Responsibilities

  • To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
  • To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
  • To prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
  • To manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required
  • To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
  • To undertake general filing administration, liaising with Filing Administrator as appropriate
  • To pro-actively manage diaries, arrange meetings
  • To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
  • To undertake limited typing i.e. urgent short documents (digital and non digital dictation)

Jobholder Requirements

  • Career-minded candidates who have legal sector or other professional services experience / background, i.e. from the Big Four or banking sector. 
  • 'Can-do' attitude, demonstrates proactivity and takes the initiative
  • Consistently demonstrates secretarial competencies to the highest level in all areas
  • Strong technical skills, including proficient in all software packages (Word, Excel, PowerPoint)
  • Excellent communications skills, both written and verbal
  • High level organisational skills
  • Understanding of the importance of Client Service
  • People Management experience
  • Working knowledge of house style, document management systems, templates and precedents

Personal Qualities

  • Flexibility, Dedication, Humanity and Efficiency

Diversity & Inclusion

  • Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm

Why Join Us?

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of a 950 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

  • Thomson Reuters (formerly Acritas’ Sharplegal) Global Elite Law Firm Brand Index, 2010- 2022 - ranked 1st 
  • The Times Top 100 Graduate Employers 2021-2022: currently ranked 52nd
  • Thomson Reuters ranked the Firm No. 1 for cross-border deals for the last 12 years. More than 70% of our deals are cross-border. 
  • For the 14th consecutive year, the Firm was ranked first for deals with emerging market involvement, by both number of announced and completed deals. 
  • Law360 ranked the Firm as one of the 400 Largest US Law Firms in in its annual survey in 2020.  
  • Identified as one of the Hall of Fame for best law firms for women by Working Mother magazine, 2011-2021.
  • Named one of Stonewall's Top 100 Employers for LGBTQ+, 2017-2020.
  • Ranked as one of the Top 75 Employers in the 2021 Social Mobility Employer Index.
  • Received Double Certification for earning top marks in the 2022 Corporate Equality Index and Equidad MX of the Human Rights Campaign Foundation. 
  • Winner of the Europe Mentorship Programme – International Firm award in the Euromoney Women in Business Law Europe Awards 2021
  •  Winner of the Gender Diversity International Firm, Talent Management International Firm, and Work-Life Balance International Firm awards in the Euromoney Women in Business Law Asia Awards 2021

Have a look at our YouTube channel to find out more about us! https://www.youtube.com/channel/UCNwVm6JiAPjNjYQ2lgBJcpw

To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role.  We will then be in touch with you once we have reviewed your application.   

For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Kerry Baird, Legal Support Team Leader, on 020 7072 5995 or kerry.baird@bakermckenzie.com

Please review our Applicant Privacy Notice here.

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs.  Please click here for details of our Agency Policy and commitment to sourcing directly.

Our Commitment to Diversity & Inclusion 

As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision. We are a Firm of individuals from across the globe with different backgrounds, ideas, and points of view who collegially work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources, including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, parental status, education, social background and life experience of our people.

Our global strategy is focused on our people, our culture, our clients and the communities where we operate. In 2019 we enacted ambitious new targets related to gender, racial and ethnic diversity at the Firm. These targets are viewed as a floor, not a ceiling, to advancing underrepresented groups, and they are backed by a variety of strategic initiatives aimed at achieving our goals. Our strategic vision is supported in London by six active employee led networks which champion diversity, lead on a number of internal campaigns and deliver a range of activity to celebrate differences in identity, inclusion, and key dates throughout the year including: LGBT+ History Month, International Women's Day, International Trans Day of Visibility, Mental Health Awareness Week, Pride, Black History Month, Social Mobility Week, International Day of Disabled Persons and many more!

Baker McKenzie London has been accredited by Disability Confident, joining over 18,000 organisations that have signed up to help change behaviours and cultures in businesses, networks and communities and reap the benefits of inclusive recruitment practices.