Description

Role Purpose

This role is a fantastic opportunity to join our forward-thinking and highly regarded Graduate Recruitment & Development team (GR&D). Our GR&D team are responsible for recruiting high calibre-candidates for vacation placements and training contracts. The team also manage trainee rotations and support their development while they work towards becoming newly qualified solicitors. The GR&D Officer will specifically support the trainee solicitor development and seat moves.

This role requires someone who has worked in the legal sector or has a background within professional services, and who has had significant experience of the processes involved in both Graduate Recruitment and Development. Ideally, you will have previously worked at Officer level in a comparable role.

Main Responsibilities

Seat moves

  • With support and guidance from the GR&D Manager, organise the seat move process for trainee solicitors to ensure that trainees receive the necessary guidance, and departments receive the appropriate level of support
  • Meet with trainees to obtain seat preference information
  • Liaise with Trainee Partners in each department to confirm capacity for trainees
  • Negotiate any necessary changes to the ideal seating arrangements, with both departments and trainees
  • Finalise the seating plan for review by GR&D Manager and Training Principal before circulating to departments for review
  • Oversee liaison with facilities (conducted GR&D Coordinator) to ensure seat move takes place efficiently
  • With the support of the GR&&D Coordinator inform all of those affected of the changes, including HR, Accounts, Co-ordinating secretaries etc.
  • Liaise with departments to allocate supervisors for each trainee\

Secondments

  • Manage the secondment process for trainees overseas and for client secondments
  • Responsible for the internal promotion of the trainee secondment programme
  • First point of contact for trainees applying for/on secondment
  • Co-ordinate the secondment selection process
  • Liaise with overseas offices and clients to organise placements including obtaining visas, accommodation, etc.
  • Budget tracking
  • Liaise with relevant departments across the London office, e.g. payroll and IT

Future trainees

  • Responsible for the relationship with our future trainee population with support from the GR&D Coordinator  including Training Contract offer process, grants and fee payment and pastoral issues (supported by the GR&D Manager)
  • Support the Learning & Development Officer with LPC events, Future Trainees social events, Induction programme and the Firm's relationship with BPP

Campus events

  • Attendance at relevant marketing events, including law fairs and autumn presentations and vacation scheme socials
  • Support the Graduate Recruitment Officer with marketing of events, including social media

Diversity

  • Working closely with the Head of Recruitment, GR&D Manager and the Inclusion and Diversity manager ensuring best practice methods which align to our inclusion and diversity strategy
  • Acting as the key person in the team for diversity related initiatives with our partner organisations including Aspiring Solicitors, Diversity and City Law for Ethnic Minorities
  • Managing diversity events with support from the GR&D Coordinator
  • Taking an active interest in diversity & inclusion and competition analysis so that we remain competitive

Visas

  • Work with the immigration team to support the visa process for future and current trainees
  • Ensure that the team are compliant with all visa regulations
  • Monitoring of all offers made to ensure the GR&D Coordinator has all the relevant paperwork
  • Sharing knowledge of the visa process with the GR&D team

Candidate management

  • Responsible for screening applications, reviewing video interviews and acting as a Group Assessor

Occupational Health

  • Tracking sickness of trainees and managing absence
  • Supporting trainee occupational health referrals
  • Supporting trainees and liaising with supervisors regarding any adjustments

Other Responsibilities

  • Assisting the GR&D Manager in ad-hoc matters relating to trainee development
  • Ad-hoc project work, as required
  • Oversee responses to generic Graduate Recruitment inbox (administered by GR&D Coordinator and GR Intern)
  • Supporting the International Vacation Scheme, identifying suitable candidates and liaising with host office

Travel requirements

UK travel only

About The Team

Function

The People function (Human Resources & Development) in London consists of the following teams:

  • Talent Management
  • Diversity & CSR
  • Leadership & Learning
  • Careers, Performance and Reward 
  • Recruitment & Mobility

This role will report to the Graduate Recruitment & Development Manager.

The direct report of this role is the Graduate Recruitment & Development Coordinator.

The key relationships of this role are with the following:

  • Graduate Recruitment Officer
  • Graduate Recruitment & Development Coordinator
  • Graduate Recruitment Training Principal
  • Trainee Partners
  • Trainee Solicitors
  • Human Resources Business Partners
  • Immigration team

About The Candidate

Technical skills, qualifications and experience

  • Experience of a similar role - including both Graduate Recruitment and Trainee Development - ideally within a professional services organisation at Officer/Advisor level 
  • Educated to degree level or equivalent
  • A flexible approach to meet current and future business needs
  • Flexibility as the role will involve some travel and evening events
  • A good knowledge of relevant IT systems
  • Excellent verbal, written and interpersonal skills
  • Excellent organisational skills
  • Ability to quickly understand the Firm’s HR policies and procedures
  • Ability to plan, schedule and arrange own activities to accomplish objectives
  • Strong client service ethos and delivery focus
  • Ability to build rapport at all levels
  • Collaborative approach, effectively working with others to achieve team success
  • Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm

Personal Qualities

These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location. 

Know how

  • Keeps across key developments in all relevant areas and demonstrates  the ability to develop substantive authority in relation to the Firm's specialist fields
  • Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
  • Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis

Dedication

  • Driven by a strong personal sense of integrity and upholds exemplary quality standards
  • Prepares thoroughly, takes responsibility, uses initiative and is self reliant to ensure work progresses to the fullest extent possible
  • Hardworking and diligent with a keen understanding of client demands
  • Demonstrates composure when dealing with difficult situations

Personal Impact

  • Creates a positive impression at all times; develops relationships through collaboration and reciprocity
  • Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
  • Invests in, nurtures and builds a network of productive relationships

Humanity

  • Respectful to others, regardless of their position, and earns the respect of others by being transparent 
  • Has care and concern for others and a genuine interest in others as people
  • Treats delicate or confidential issues with grace and discretion

Why Join Us?

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 950 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

  • Thomson Reuters (formerly Acritas' Sharplegal) Global Elite Law Firm Brand Index, 2010- 2022 - ranked 1st
  • The Times Top 100 Graduate Employers 2021-2022: currently ranked 52nd
  • Thomson Reuters ranked the Firm No. 1 for cross-border deals for the last 12 years. More than 70% of our deals are cross-border.
  • For the 14th consecutive year, the Firm was ranked first for deals with emerging market involvement, by both number of announced and completed deals.
  • Law360 ranked the Firm as one of the 400 Largest US Law Firms in in its annual survey in 2020.
  • Identified as one of the Hall of Fame for best law firms for women by Working Mother magazine, 2011-2021.
  • Named one of Stonewall's Top 100 Employers for LGBTQ+, 2017-2020.
  • Ranked as one of the Top 75 Employers in the 2021 Social Mobility Employer Index.
  • Received Double Certification for earning top marks in the 2022 Corporate Equality Index and Equidad MX of the Human Rights Campaign Foundation.
  • Winner of the Europe Mentorship Programme - International Firm award in the Euromoney Women in Business Law Europe Awards 2021
  • Winner of the Gender Diversity International Firm, Talent Management International Firm, and Work-Life Balance International Firm awards in the Euromoney Women in Business Law Asia Awards 2021

Have a look at our YouTube channel to find out more about us!

To Apply

Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com

For more information about this position or to discuss any adjustments you may require during the process please contact in confidence, Vanessa Renforth, Recruitment Manager, on 020 7072 5731 or Vanessa.Renforth@bakermckenzie.com

Please review our Applicant Privacy Notice here.

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

Our Commitment to Diversity & Inclusion

As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision. We are a Firm of individuals from across the globe with different backgrounds, ideas, and points of view who collegially work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources, including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, parental status, education, social background and life experience of our people.

Our global strategy is focused on our people, our culture, our clients and the communities where we operate. In 2019 we enacted ambitious new targets related to gender, racial and ethnic diversity at the Firm. These targets are viewed as a floor, not a ceiling, to advancing underrepresented groups, and they are backed by a variety of strategic initiatives aimed at achieving our goals. Our strategic vision is supported in London by six active employee led networks which champion diversity, lead on a number of internal campaigns and deliver a range of activity to celebrate differences in identity, inclusion, and key dates throughout the year including: LGBT+ History Month, International Women's Day, International Trans Day of Visibility, Mental Health Awareness Week, Pride, Black History Month, Social Mobility Week, International Day of Disabled Persons and many more!

Baker McKenzie London has been accredited by Disability Confident, joining over 18,000 organisations that have signed up to help change behaviours and cultures in businesses, networks and communities and reap the benefits of inclusive recruitment practices.