Description

We are currently looking for minimum 5 years' experience Secretary for our office. The ideal candidate must have the following skills:

Internal and External communications skills:

  • Extensive client liaison: acting as first point of contact for clients when lawyers unavailable, dealing with their queries where applicable, either on telephone or in person, as required - Promptly responding to telephone queries, checking and dealing with lawyer 's voicemail messages in their absence.
    Managing lawyers' inboxes if required. 

Organisational responsibilities:

  •  Management of lawyers' diary.
  • Dealing with issues when lawyer is absent.
  • Responsibility for travel arrangements.

Technical and specialist skills:

  •  Typing and amending legal documents and correspondence.
  • General administrative duties.
  • Faxing, photocopying, scanning.
  • New client administration.
  • Searching files for lawyers as appropriate.
  • Billing administration.
  • Time entry administration.
  • Managing lawyers' contacts lists.
  • Maintaining department library and filing systems.
  • Composing correspondence.
  • Drafting replies to short letters and standard correspondence.
  • Preparing PowerPoint presentations.

Job holder requirements:

  • 'Can-do' attitude.
  • Proactive, takes initiative.
  • Consistently demonstrates secretarial competencies to the highest level in all areas.
  • Strong technical skills.
  • Proficient in all software packages (Word, Excel, PowerPoint).
  • High level organisational skills. 

By all means, eligible applicants must have a proficiency both English and Spanish.

Other desirable skills:

  •  Discrete.
  •  Proactive, problem solving.
  • Ability to work well as a part of a team.
  • Ability to work under demanding conditions.
  • Capable of multitasking

Experience Required

At least 5 years' experience as secretary (professional services and/or banking sector experience/background).