Description

Role Purpose

This is an exciting opportunity to join an all new EMEA Center as a proposal coordinator within the Global Client Pursuits (GCP) team. 

The GCP team enables the Firm to win, retain and grow business through powerful pitches. It is a large, high performing team with a robust infrastructure, with opportunities to build a career in pitching in professional services.

The EMEA Center will be a virtual Center bringing together coordinators based in EMEA and within our current GCP Centers, the AP Center in Manila and the Americas Center in Buenos Aires. 

The Centers are an integral part of the GCP function which is undergoing a dynamic transformation which includes alignment by region (EMEA, Americas and AP). Each region will combine a Center team and a team of pitch managers and specialists on the ground across the region. 

The EMEA Center team will work on BAU proposals and essential capability statements, in collaboration with BDMC colleagues, as well as get involved in the Firm's most strategic pitches, teaming with GCP pitch managers across the region. 

The coordinator will play an integral role in winning choice mandates for the Firm by helping respond efficiently and insightfully to client RFPs and manage the upkeep of pitching tools and resources.

Main Responsibilities

The coordinator is principally responsible in these key areas of bid management: (1) proposal development; (2) reporting and analysis; (3) resources and tools management; (4) project and stakeholder management.

1. Proposal development

  • Writing, editing, formatting and coordinating pitch content to respond to RFIs and RfPs; preparing placemats; compiling CVs; tailoring capability statements.
  • Following intake processes to acknowledge assignment
  • Liaising with requestors to confirm scope of work and develop drafts using Firm templates and best practices 
  • Supplementary information gathering from other parties within the Firm, as needed
  • On time delivery of proposals — meeting internal and client deadlines and requirements

2. Reporting and analysis

  • Job closing on intake system and filing on intake tool, automated proposals tool, pitch and panel trackers, and launch of client satisfaction survey (NPS), following Firm protocols
  • Monitoring and following up on the outcome of proposals with requestors and updating the trackers
  • Regular generation of pitch activity reports and analyses for functional leaders

3. Resources and tools management

  • Ownership and upkeep of projects in the proposals tool
  • Review and standardization of content and templates prior to uploading on the proposals tool and relevant trackers, including coordination with relevant content owners
  • Regular audit and updating of materials for accuracy and relevance
  •  Proactive recommendation of improvements and enhancements to the tool, and the team's products, services and processes

4. Project and stakeholder management

  • Coordinate with all individuals and teams involved in ongoing pitches i.e. BD professionals, lawyers and other fulfiller groups to align and ensure that expectations, timelines and goals are met

About The Team

Function

The BDMC function works closely with our Partners and leadership teams to:

  • Increase our revenue, profitability and share across markets, industries and clients
  • Enable us to win, retain and grow business through powerful pitches, engaging thought leadership and strong relationship management
  • Lead market & client intelligence efforts to create new service line opportunities in industry and practice groups
  • Channel the Baker McKenzie brand, identity and culture through a single communications voice

This role will report to the Supervisor, Global Client Pursuits.

The key relationships of this role are with the following:

  • Global Client Pursuits team members
  • Partners and other attorneys
  • BDMC colleagues including client managers, IGs, PGs, in-market

About The Candidate

Technical skills, qualifications and experience

  • Bachelor’s degree 
  • Hands-on experience in proposal development including writing and project management is a huge advantage 
  • Excellent organizational and project management skills
  • Strong communication and interpersonal skills
  • Client service focus, flexibility, can-do attitude; motivated and enthusiastic; personal drive and energy
  • Experience in BD/ communications in professional services is advantageous
  • Proficiency in Microsoft Office, particularly PowerPoint, Word, Excel and Photoshop is good to have
  • Using web-based and library resources for BD intelligence gathering

Personal qualities

These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

Know how

  • Keeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fields
  • Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent manner
  • Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesis

Dedication

  • Driven by a strong personal sense of integrity and upholds exemplary quality standards
  • Prepares thoroughly, takes responsibility, uses initiative and is self reliant to ensure work progresses to the fullest extent possible
  • Hardworking and diligent with a keen understanding of client demands
  • Demonstrates composure when dealing with difficult situations

Personal Impact

  • Creates a positive impression at all times; develops relationships through collaboration and reciprocit
  • Negotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromise
  • Invests in, nurtures and builds a network of productive relationships

Humanity

  • Respectful to others, regardless of their position, and earns the respect of others by being transparent
  • Has care and concern for others and a genuine interest in others as people
  • Treats delicate or confidential issues with grace and discretion.

Why Join Us?

Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

Baker McKenzie helps clients overcome the challenges of competing in the global economy. We solve complex legal problems across borders and practice areas. Our unique culture, developed over 65 years, enables our people to understand local markets and navigate multiple jurisdictions, working together as trusted colleagues and friends to instill confidence in our clients. This is an exciting time to join us as we invest in and further develop our Professional & Business Services organization, providing rewarding and challenging career opportunities in all of our world-class business functions.

We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people -- regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age -- to fulfil their professional aspirations with us.

To Apply

Please click on the Apply icon to start the online application process for this role.

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs.

Our Commitment to Diversity & Inclusion

As the first truly global law firm, diversity and inclusion are foundational to our culture and strategic vision. We are a Firm of individuals from across the globe with different backgrounds, ideas, and points of view who collegially work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources, including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, parental status, education, social background and life experience of our people.

Our global strategy is focused on our people, our culture, our clients and the communities where we operate. In 2019 we enacted ambitious new targets related to gender, racial and ethnic diversity at the Firm. These targets are viewed as a floor, not a ceiling, to advancing underrepresented groups, and they are backed by a variety of strategic initiatives aimed at achieving our goals. Our strategic vision is supported in London by six active employee led networks which champion diversity, lead on a number of internal campaigns and deliver a range of activity to celebrate differences in identity, inclusion, and key dates throughout the year including: LGBT+ History Month, International Women's Day, International Trans Day of Visibility, Mental Health Awareness Week, Pride, Black History Month, Social Mobility Week, International Day of Disabled Persons and many more!