Expense Management Analyst

Location:  Belfast

Workplace:  Hybrid

The opportunity:

The Procure-to-Pay (PTP) Expense Management Analyst will maintain the Travel and Expense (T&E) reimbursement process which includes the Corporate Credit Card program as well as the Chrome River expense reimbursement tool and is responsible for adherence to the Firm's T&E policies and procedures.

Working at Baker McKenzie:

Baker McKenzie is the world’s leading law firm with offices all over the world. Our Belfast Centre is home to over 400 teammates in both legal and professional services such as finance, IT, marketing and business support.

We offer one of the best workplace benefits packages in the business with comprehensive private health cover, income protection, life assurance and a full employee assistance plan. These and a host of other benefits make us one of the most desirable companies to work for in Belfast.

We are committed to promoting inclusion, diversity and equity for all and are confident we can provide a career as individual and as exceptional as you.

About the role:

As part of this role, the successful candidate will:

Responsibilities:

• Manage day-to-day administration of the Corporate Credit Card Program including card issuance, credit limits, merchant blocking, and program issues in compliance with the Firm's T&E policy
• Manage day-to-day administration of the Chrome River expense reimbursement system including validation of daily Chrome River interfaces with SAP, new user onboarding, and addressing operational issues
• Assist the Service Owner in the delivery of the overall Expense Management service to an office or Center which may include system enhancement testing as well as continuous improvement initiatives
• Perform monthly reconciliation of Corporate Card statements through Partner Bank systems and SAP
• Responsible for auditing select expense reports for violation of policy, issue resolution, or questions regarding the expense management programs
• Identify and escalate issues to PTP leadership to work with Human Resources, Executive Leadership, and Audit regarding policy violations or fraud
• Escalate functional and operational issues of Corporate Card and Chrome River to Technology support organization and PTP leadership when necessary
• Provide reporting (annual, monthly, and weekly standards as well as ad hoc) to PTP management on policy review, issues, delinquencies, fraud, suspect vendors, spend patterns, trends, system operations, etc.
• When necessary, process expense report reimbursements in Chrome River. This includes requesting authorization/approval, and data validation to check the accuracy and completeness of details before posting
• Deliver feedback to PTP leadership on suggested policies and procedures to gain efficiencies and overall compliance with expense management tools and platforms

Essential Criteria:

To be successful in this role you will need:

Skills and Experience:

• Extensive prior experience in a similar role or graduate of any business-related course preferably Accounting or Finance
• Experience in handling Billing/Accounting for a Process Outsourcing Firm which is a significant advantage
• Demonstrate strong interpersonal skills, strong written and verbal skills, and the ability to communicate throughout all levels of the firm
• Microsoft Office suite of products (Outlook, Excel, Word)
• Any legal billing software
• SAP experience an advantage