Legal Project Coordinator

Location: Belfast

Workplace: Hybrid

The Legal Project Coordinator will work with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.

Responsibilities:

• Support the management of multiple projects with competing deadlines
• Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
• Support creation and management of suitably-detailed project plans, project update reporting, create client-ready reports and give oral and written updates to project teams on developments
• Support project teams to define matter scope and budgeting, and to track and manage changes
• Proactively offer support to project teams beyond minimum delivery requirements, seeking opportunity to add additional / higher value
• Set up and own recurring tasks and activities
• Build organizational charts, timelines and map matter-specific processes
• Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
• Support project teams by flagging scope variance and key risks/issues, and work creatively with senior team on mitigation across projects
• Support the-matter review process for key matters and identify areas of improvement through discussions with project teams
• Triage help requests and raise ‘marginal’ requests with senior team to determine LPM position on task involvement
• Convert project-specific materials into templates and reusable resources for the LPM team
• Contribution to LPMs Subject Matter Expert and Continual Improvement programmes
• Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
• Demonstrate project-specific process, tools and resources to project teams and potentially clients
• Build network of professional colleagues across the range of Professional Services and Baker McKenzie's extensive global LPM network
• Use network to identify opportunities for new projects or to showcase Baker McKenzie LPM
• Offer ad hoc support and PM expertise to non-LPM initiatives

Skills and Experience:

• Bachelor's Degree (law or business degree) preferred
• Experience in project management roles
• Formal project management qualification of Prince 2 Foundation or Lean Six Sigma Yellow Belt (desirable)
• Understanding of / experience working in large complex organizations ideally in a law firm or professional services firm (desirable)
• Knowledge / experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools; Other LegalTech knowledge (desirable)
• Strong knowledge of Microsoft Office, including Excel, and of financial systems and reporting
• Knowledge of data visualisation and associated tools (e.g. Excel charting, Tableau, Power BI) desirable
• Experience of influencing stakeholders within a professional services environment (desirable)
• Great communication and relationship building skills
• Desire to work collaboratively with senior-level professionals to help them succeed in meeting business objectives
• Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives
• Demonstrated skills, knowledge and experience in sourcing data for and preparing reports, executive summaries and status reports for consumption by attorneys and clients
• Ability to calculate key financial metrics and analyse matter-level performance including profitability
• Disciplined and attentive to details with strong time management skills
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
• Demonstrated competency in continuous improvement, change management, flexible approach and exceeding expectations