Location:  Belfast

 Workplace:  Hybrid

The Paralegal - Intellectual Property will be responsible for providing support to the Firm's Trade Mark practice. We have a high volume of trademark work in a deadline-driven environment.  The successful applicant will have the ability to manage their workload, as they will be providing key support to a range of more senior professionals, each of whom will need to be able to place reliance on the work performed.


This person will be working on the rapidly developing IP portfolios of household names that have worldwide coverage and, as such, will need to have a global mindset with the ability to pick up knowledge regarding different requirements throughout the world. The Paralegal - Intellectual Property will provide support on renewals for large-scale clients as well as a variety of other trademark prosecution tasks. As such, they will be instructing and liaising with local counsel, conducting cost negotiations, reviewing and drafting legal documentation (including Powers of Attorney and Declarations of Use), instructing recordals of assignment and changes of address, and substantive tracking and reporting on both matters status. In addition, this person will also be conducting pre-clearance searches and providing trademark watching services to our clients. 

The Paralegal - Intellectual Property will work with a range of people of varying levels across the world. He/she will need to have the confidence and ability to coordinative effectively with technology teams, paralegals, lawyers, and partners across different cultures and teams, and to be able to drive matters forward with local counsel or our internal/external clients.
  • Coordinate a high volume of trademark renewals and mid-term use deadlines for global clients to include: instructing and liaising with local counsel, drafting legal documents, communicating with internal and external stakeholders, and arranging for the execution of documents
  • Perform preliminary trademark clearance searches of household brands to identify legal and commercial barriers to use or registration
  • Provide trademark watching services to clients to include: reviewing databases, conducting online investigations, and sending reports to the client with a view to potential oppositions
  • Review documents and report on the status of trademarks through the application process
  • Conduct comprehensive trademark audits using the official trademark online registries, as well as other screening platforms
  • Provide support on global recordals of assignments, licenses, security interests, change of name and address at the local registries, to include: drafting legal documents, liaising with local counsel, producing schedules, communicating with internal stakeholders, and arranging for the execution of documents
  • Coordinate with teams in Manila, Belfast, and Buenos Aires to facilitate the maintenance and updating of IP databases including GIPM and Anaqua
  • Proactive management of deadlines to include deadlines at IPOs, local counsel, internal and external clients - keeping colleagues and manager informed if a deadline is at risk
  • Coordinate with IPSU and Global teams to understand, follow, and implement established processes
  • Meet agreed-on service delivery standards and provide an accurate and good quality service
  • Always provide a proactive administrative service encompassing all key tasks
  • Understand and comply with all the Firm’s procedures and standards
  • Be helpful and supportive in team and client interactions and be regarded as a team player
  • Be aware of others’ workloads, offering to help when they are under pressure
  • Seek feedback on performance regularly to enhance own development
  • Respond appropriately and promptly to feedback received and take necessary action to implement

Experience Required

Skills and Experience:
  • Relevant undergraduate degree with 2.1 or above preferred
  • Legal background with trademark/renewals experience preferred
  • Have an intrinsic passion for trademark work and a keenness to develop specialist trademark knowledge and skills over time
  • Authorisation to work in the United Kingdom
  • A CITMA qualification would be an advantage
  • Meticulous with good attention to detail
  • Exceptional organizational skills
  • Have a clear and succinct writing style
  • Able to work independently, with the confidence to drive matters forward
  • Be comfortable working to and taking personal responsibility for managing tight deadlines
  • Work well as part of a team
  • An ability to stay calm in demanding situations, in particular when working on high-pressure projects
  • The ability to adapt the style of working to different project types and client requirements
  • Have good inter-personal skills, both verbally and in writing, whether dealing with colleagues, service providers, or clients
  • Be proactive and able to demonstrate initiative