Description

Location: Belfast

Workplace: Hybrid

The Contract Specialist - Procurement Strategy and Operations will support the contract management process, which includes maintaining contract templates and standard terms for the Procurement Strategy and Operations (PSO) Team; validate compliance of contract terms against established standards; maintain the contract repository; and manage contract renewals.
 
Responsibilities:
  • Support the PSO in ensuring relevant contracts are in compliance with established standard terms and conditions and internal Data Privacy requirements
  • Maintain current contract repository including validating content and ensuring key data points are tracked
  • Administration and issuance of contract template documents, including Non-Disclosure Agreements, to vendors
  • Maintenance and updating of internal contract template documentation 
  • Support the Contract Manager on the assurance of ongoing contractual compliance with any internal/external changes e.g. changes to GDPR
  • Assist with the review and negotiation of new contracts or contract renewals  as required
  • Assist with the development of a Vendor Due Diligence Programme
  • Support on the implementation of a Contract Management System
  • Co-ordination of the contract management process and interface with strategic procurement.
  • Prepares and sends contract notices to vendors as required
  • Prepares and sends Non-Disclosure Agreements to vendors as required
  • Manages the contract execution process between the Firm and our vendors
  • Performs other job-related duties as assigned
  • Acts as lead to Contract Analyst offering advice and guidance as required
 

Experience Required

Skills and Experience:
  • Relevant undergraduate degree or equivalent experience
  • Extensive experience in a contract administration support role
  • Experience with contract implementation preferred
  • Experience of working within a non-manufacturing environment preferred
  • Commercial contract knowledge 
  • Excellent MS Office skills, specifically Microsoft Word and Excel
  • Strong oral and written communication skills, maintaining a professional presence
  • Ability to coordinate various tasks simultaneously
  • Strong interpersonal skills necessary
  • Show initiative; demonstrate ability to be innovative in problem solving
  • Ability to organize workload and meet all schedules and deadlines
  • Deal tactfully in interfacing with all personnel levels