Description
The Legal Secretary, IP Practice Group will provide efficient and effective administrative services to fee earners such as Partners, Associates, and other work providers.
Responsibilities:
- Undertakes specific practice group tasks and requirements
- Document production for urgent jobs
- Client intake administration (e.g. AML, engagement letters)
- Call handling/gate-keeping
- Pro-active diary/calendar management
- Manage logistics for internal and external meetings
- Manage email and inbox of attorneys
- Utilizes and reviews materials from Service Centers to ensure accuracy
- Supports client activities and is in direct contact with clients and their assistants
- Proactively builds and co-ordinates relationships with E2E services, other BM secretaries, and teams
- Document/email management (via iManage)
- Supports junior members acting as buddy/mentor
- May provide billing support to attorneys
- Assist with clerical administration activities (e.g. time entry, printing/scanning, travel arrangements etc.)
- Proactively manages competing deadlines
- May create and manage court bundle/documentation
Experience Required
- Good experience working in a legal sector or other professional services environment
- Previous USPTO filing experience (either patents or trademarks or both) is required
- Proficiency gained through job-related training and work experience
- Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
- Strong diary/calendar management skills
- Strong document management skills
- Ability to problem solve based on standard ways of operating
- Ability to manage competing tasks and demands
- Proactively seek to upskill
- Ability to establish and maintain effective working relationships; a team player
- Strong communication skills, both written and verbal
- Work requires continual attention to detail in completing assignments
- In addition to the main responsibilities, the candidate should be proficient in running dockets and creating electronic filing/storage/organizational systems and processes to ensure the Trademark practice is aligned and organized