The Legal Secretary, IP Practice Group will provide efficient and effective administrative services to fee earners such as Partners, Associates, and other work providers.
  • Undertakes specific practice group tasks and requirements
  • Document production for urgent jobs
  • Client intake administration (e.g. AML, engagement letters)
  • Call handling/gate-keeping
  • Pro-active diary/calendar management
  • Manage logistics for internal and external meetings
  • Manage email and inbox of attorneys
  • Utilizes and reviews materials from Service Centers to ensure accuracy
  • Supports client activities and is in direct contact with clients and their assistants
  • Proactively builds and co-ordinates relationships with E2E services, other BM secretaries, and teams
  • Document/email management (via iManage)
  • Supports junior members acting as buddy/mentor
  • May provide billing support to attorneys
  • Assist with clerical administration activities (e.g. time entry, printing/scanning, travel arrangements etc.)
  • Proactively manages competing deadlines
  • May create and manage court bundle/documentation

Experience Required

  • Good experience working in a legal sector or other professional services environment
  • Previous USPTO filing experience (either patents or trademarks or both) is required 
  • Proficiency gained through job-related training and work experience 
  • Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
  • Strong diary/calendar management skills
  • Strong document management skills
  • Ability to problem solve based on standard ways of operating
  • Ability to manage competing tasks and demands
  • Proactively seek to upskill
  • Ability to establish and maintain effective working relationships; a team player
  • Strong communication skills, both written and verbal
  • Work requires continual attention to detail in completing assignments
  • In addition to the main responsibilities, the candidate should be proficient in running dockets and creating electronic filing/storage/organizational systems and processes to ensure the Trademark practice is aligned and organized