Description

Role Type: Full-time, Permanent
Role Close Date: 2nd December 2020
Location: Belfast

The Practice & Industry Group Administrator will provide administrative support to the Firm's global and regional practice and industry groups to help advance their strategic goals and activities.

Responsibilities:

Group Administration:

  • Calendar/coordinate SC conference calls and/or internal webinars
  • Maintain membership lists and internal and client DLs
  • Produce materials for training and/or induction programs
  • Provide, upon request, readily available PG/IG Group information

Communications:

  • Format and circulate internal and external newsletters/alerts/surveys and other communication via BakerXchange

Infrastructure Maintenance and Content Management:

  • Organize and maintain Group databases and resource tools
  • Develop minor updates of capability statements, key deals lists, practice/industry group descriptions, brochure copy, awards/credentials lists and directory ranking summaries

Programme Support:

  • Provide support for Group meetings, client-facing webinars, and other BD events
  • Prepare and distribute invitations and agenda notices
  • Track registration
  • Format and organize presentation materials
  • Create and update contact lists and other meeting materials
  • Assist with post-meeting follow-up
  • Liaise with Global Meetings & Events on logistics
  • Provide support on the ground where possible

Project Administration and Tracking:

  • Assist with coordination of internal Group projects/key initiatives, including creation and maintenance of progress trackers and solicitation of updates to the same
  • Track and/or record orders/downloads of handbooks and subscriptions to publications
  • Monitor press mentions and rankings

Budget and Expense Management:

  • Track and report on group expenses relative to budget
  • Prepare Group meeting/event budgets and expense guidelines and track/reallocate expenses after the meeting/event
  • Extract Group financial reports from the Finance Portals readily available

Experience Required

Skills and Responsibilities:

  • Bachelor's degree in related discipline preferred
  • Experience supporting business development teams
  • Experience working in an international organization a plus, particularly working with teams in North America, Europe and Asia
  • Prior experience working in a virtual team setting preferred but not required
  • Proficient in MS Office applications, including Word, Outlook, PowerPoint and Excel
  • Strong organizational, relationship management and follow-up skills
  • Demonstrated assertiveness, ability to prioritize and work independently with limited supervision
  • Excellent analytical skills
  • High degree of accuracy and attention to detail
  • Strong verbal and written English