Description

We are looking for a Recruitment Coordinator to join our highly regarded team at Baker McKenzie, Belfast.

The main purpose of the role is to provide first class support to the Experienced Hire Recruitment team in the London office.

In particular, the role will include:

Interview Support

  • Working with the other Recruitment Coordinator on the team (based in Manila) to organise all Business Services and Fee Earning interviews
  • Liaising with candidates directly or with recruitment agencies in order to schedule meetings and interviews
  • Managing room booking requests to London Reception and update room details in diary invitations via Outlook Calendar

Job Posting & Support

  • Posting of jobs via approved Job Boards
  • Making suggested updates / changes / amends where required
  • Monitoring individual job boards to ensure that the information has pulled through successfully
  • Data capture and analytics around job boards (see reporting)

Applicant Tracking System

  • Creating and managing job requisitions for vacancies
  • Updating and maintaining the workflow across both individual roles and job templates
  • Finalising, withdrawing and / or suspending jobs
  • Moving candidate applications in the workflow
  • Updating candidate profiles with relevant interview details, interviewer comments, candidate responses to emails, other application updates
  • Uploading and filing CVs to cvMail from different application channels
  • Updating job and email templates when required
  • Issuing agency registration requests, setting up one off agency accounts
  • Maintenance of Job Match, adding and moving candidates where required
  • Responsible for updating automated email templates with corresponding folders

Reporting

  • Data capture & analytics around websites, mobile site, social media and candidate sources (EH & GR)
  • Engaging the other Recruitment Coordinator on report generation as needed
  • Generate and/or update recruitment related reports:
  • HR Bulletin
  • Weekly Recruitment Report
  • Annual and Monthly Report
  • Hiring Activity
  • New Joiner Tracker
  • Generate reports from cvMail i.e. agency productivity report
  • Generate talent search reports for new vacancies

Onboarding

  • Managing the Onboarding Portal (OP) process working closely with the Team Administrator in London along with others on the Experienced Hire recruitment team.
  • Reporting back once the OP process has been completed by candidates / flag missing items / send a follow up email as appropriate to the candidate.
  • Send acknowledgement email when candidate has fully completed the OP process
  • Assisting with candidate offers, including the preparation of offer letters
  • Monitor the progress of background screening through Vero and flag items as necessary
  • Monitor candidates progress through the various on-boarding stages and make follow ups on missing information or documentation
  • Create draft offer letters
  • Create Baker Me and SAP profiles, generate payroll forms
  • Requesting for the adding of billing rates for fee earners
  • Create electronic staff files to upload files of new joiners
  • In conjunction with the PA to the Associate Director of Recruitment & Team Assistant, manage the new joiner process including the sending of first day emails to the candidate and ensuring all the requisite documents required are seen on the candidate's first day

Ad-hoc

  • Responsible for assisting the other Recruitment Coordinator in Manila and the PA to the Associate Director of Recruitment &Team Assistant in London as and when required
  • Assisting with the upkeep and organisation of the electronic filing of our files
  • Helping to compile interview questions templates
  • Helping with the production and signing of candidate offer paperwork
  • Assisting with organising candidate tests
  • Assist other teams within HR with ad-hoc queries
  • Responding or forwarding queries that go to the Recruitment Inbox

 

Experience Required

Essential Criteria:

  • Strong academic credentials including a Bachelor's or Masters Degree.
  • Experience of a similar role - ideally within a Professional Services environment although this is not a prerequisite
  • Experience of an onboarding process would be useful but is not essential 
  • Excellent IT skills - with particular reference to Microsoft Word, Excel and Outlook
  • Good knowledge of an Applicant Tracking System (ATS) such as CV Mail

Personal & Technical Skills:

  • Excellent verbal and written communication skills along with excellent interpersonal skills
  • Ability to quickly understand the Firm’s HR policies and procedures
  • Ability to plan, schedule and arrange own activities to accomplish objectives
  • Ability to build rapport at all levels
  • Ability to think proactively to reach solutions
  • Collaborative, effectively working with others to achieve team success
  • Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm