Specialist - HR Systems and Timekeeping

The Specialist - HR Systems and Timekeeping will support and concentrate on managing and administering HR systems, including timekeeping reports for payroll-related policies and programs.

Responsibilities:

HR System Management and Administration:

• Effectively maintain and administer the HR Systems (i.e. Dayforce and Success Factors) and databases
• Ensure accuracy and integrity of data entered and ensure information is available on a timely basis
• Perform group data updates, exports, imports, clean-ups, and research or report on any data discrepancies
• Deliver routine reporting and respond to basic to intermediate ad hoc data requests
• Conduct system audit to check controls against timekeeping work rules to ensure the system is working as configured
• Analyze technical issues, troubleshoot them, and coordinate with corresponding teams for resolution
• Conduct HR System user (all DF levels) training and advise on how to use the system effectively
• Develop or maintain existing system user guides and manuals
• Attend system-related meetings for maintenance and update
• Conduct consultative initiatives within In-Market team about Timekeeping Work Rules used in the maintenance of the HR systems
• Manage and update employee 201 files

Timekeeping for Payroll:

• Prepare and process HR data such as TK Reports for Pay and Final Pay capturing payroll adjustments (new hires, leavers, promotions, final payments, overtime premium, and associated allowances, applicable deductions, etc.) and other claims
• Capture and update non-standard schedule arrangements affecting payout e.g. holiday offsetting or compressed work week schedules, whenever applicable
• Generate reports as necessary
• Submit reports for payroll processing
• Review and validate timekeeping reports for pay
• Coordinate with Finance and payroll vendor to reconcile timekeeping data for pay
• Coordinate any important work rules and processes with In-Market groups (HR, Administration, Finance, and Tech Onsite) that may impact time and attendance maintenance and final pay reports
• Address timekeeping-related questions and concerns in a timely and professional manner
• Prepare internal communication to all employees including announcements, invites, and timekeeping-related reminders

Compliance & Policy Development:

• Ensure alignment of Timekeeping work rules with statutory requirements.
• Data Privacy is strictly followed and applied at all times. 
• Control proper documentation, storage, and purging/ disposal of any data and documents in both physical and digital format
• Oversee entire lifecycle of 201 files including creation, organization, and maintenance

ADHOC:

• HR Reports
• Training/ Orientation Sessions 
• Offboarding Process

Skills and Experience:

• Bachelor's / College degree in the field of Business or Computer Science / Information Technology or similar disciplines 
• Relevant experience in HR System Administration, Timekeeping Reports for Payroll, and Statutory Policies on pay rules, preferably in a Professional Services environment
• Adequate knowledge of current labour rules and regulations
• Relevant experience in interfacing with internal clients from different levels in the organization
• Relevant experience in roles requiring close attention to details
• Excellent interpersonal skills with the ability to build an effective and collaborative working relationship
• Good communication skills
• Excellent organization and time management skills
• Demonstrate a high level of confidentiality when handling the organization of any employee's private information
• Proficient in using MS Office suite