The role conducts conflicts analysis, due diligence and flags high-risk clients and assignments. The role provides efficient and effective customer service to all Partners and offices in opening new client registrations and matters, while assisting the Firm in complying with its ethical and legal duty to avoid possible conflicts and other professional responsibility obligations.
The Analyst will primarily be responsible for;
- Reviewing New Business Reports;
- Assisting with conflict of interest analysis, reporting and clearance;
- Reviewing Engagement and Assignment Letters;
- Ensuring Standard Terms of Engagement apply (or exceptions thereto); and
- Conducting due diligence on prospective clients
The Analyst will provide an efficient and effective service to Firm Partners and offices in opening new client registrations and matters. The Analyst will assist the Firm in complying with its professional responsibility obligations, ethical and legal duties and in identifying and clearing conflicts of interest, where applicable.
- Provision of all aspects of support to the Firm, its Partners and offices with regard to all tasks encompassing the business intake process;
Review all information submitted on New Business Reports (NBR) for accuracy and completeness, namely ensuring; all required fields are populated, information provided is accurate and appropriate supporting documentation has been attached;
- Make sound and educated decisions regarding the existence and validity of possible conflicts of interest and clearance of identified conflicts of interest through liaison with Firm Partners and offices;
- Review Engagement or Assignment Letters for compliance with Firm and departmental guidelines and policies;
- Ensure Standard Terms of Engagement are applied to all client engagements and, where applicable, ensure exceptions to Standard Terms of Engagement are tracked and recorded accordingly;
- Conduct online investigation of prospective clients using on-line databases (such as Pacer, Lexis Nexis, etc.), business intelligence databases (D&B, Hoovers), Government Watch Lists (Worldcheck) and the Internet (Google). This research facilitates the identification of high risk and negative findings, which must be communicated to CMID Management and Risk Management.
- Determine whether the attorney has met all ethical requirements and assess the risk/cost of the potential assignment against the benefits of accepting new business. Any questions concerning the risk/cost of the potential assignment should be escalated to CMID Management, Risk Management and/or the Director, PRPC;
- Provide input and support on the lateral and contract attorney hiring processes with regard to conducting background searches, due diligence, and conflict of interest analysis, reporting and clearance;
- Engage and collaborate with team members through the presentation of ideas and recommendations regarding best practice, continuous improvement, departmental processes, policies and procedures;
- Provide assistance on important projects, when required.
- Ability to conduct in-depth due diligence background searches and conflict checking using conflict search tool (CST) within IntappOpen and to ensure appropriate conflict resolution and clearance is provided, where appropriate;
- An excellent working knowledge of the client/business intake system, whilst always ensuring adherence to CMID policies and procedures;
- Working knowledge of suspicious activity reporting requirements and KYC investigative techniques, regulations, investigations and affiliated technology;
- Compliance, due diligence, risk management and AML/KYC in addition to experience in or exposure to auditing, investigations and project management experience;
- Knowledge of American Bar Association (ABA) Rules;
- Knowledge of U.S. federal laws and guidelines regarding Anti-Terrorist Financing/Anti-Money Laundering laws and related laws and regulations, including OFAC regulations, U.S. Patriot Act, Bank Secrecy Act (BA), U.S. Treasury's anti-money laundering guidelines and understanding of legal ethics and professional responsibility requirements;
- Knowledge of the Firm’s policies and procedures with regard to client intake and conflicts of interest, including PRPC rules and the Firm’s Attorney Manual; and
- Knowledge of Baker & McKenzie’s structure and of Firm operations.
The skillset required for a successful Business Intake Analyst includes, but is not limited to:
- Ability to make effective, accurate decisions, judgment calls and reliable recommendations in collaboration with the Management, where necessary;
- Professionalism and the ability to influence in a positive manner;
- Excellent interpersonal skills with a positive customer service oriented attitude;
- Ability to engage and collaborate with team members locally and across other Global Services locations;
- Excellent time management and organizational skills, with the ability to work well under pressure, manage workloads, meet deadlines and prioritize efficiently;
- Ability to leverage consultant resources and utilize information appropriately;
- Exceptional problem solving, critical thinking, and analytical skills;
- Excellent written and oral communication skills demonstrated in interactions with all colleagues throughout the Firm as well as Partners and Management;
- Positivity and the adoption of a solution based approach in all aspects of work;
- Competent computer skills (Microsoft Windows, Outlook, Excel, Word, PowerPoint).
(Note: Induction and on-going training will be provided on all internal systems and processes)
- Minimum, a Bachelor's Degree with 2 or more years of experience working in a legal or financial environment, preferably with a focus on client/business intake/on-boarding, conflict analysis, compliance, risk or AML/KYC;
- Knowledge of U.S. Anti-Terrorist Financing/AML/KYC and OFAC experience preferable.
- Bachelor's degree with 3 or more years of experience working in a legal or financial environment with a focus on client onboarding, conflict analysis, compliance or AML/KYC.