The IP Data Analyst I - Contract (12 months) will provide a full service for the trademark prosecution process of clients' IP (Intellectual Property) rights, using IP  systems that have been and/or may be deployed from time to time; and provide full administrative support in processing trademark-related correspondence and issuing instructions to correspondent law firms.


  • Coordinate, analyze, and process incoming correspondence relating to IP matters received from Baker McKenzie offices, IP clients, and additional global law firms
  • Identify key deadlines and update client records accordingly using an electronic IP management system
  • Create records and co-ordinate IP matter work plans to relevant IP attorneys based on new instructions received from IP clients and Baker McKenzie managing offices
  • Update global records with accurate and consistent data throughout the trademark registration, renewals, and maintenance process
  • Docket and review actions (i.e. e-docket) relevant to the client's trademark portfolio management
  • Provide agents with instructions to renew trademarks promptly or to allow trademarks to lapse per clients' recommendations, including:
    • updating trademark records based on agreed procedures and processes
    • generating reports of registrations due for renewal for a certain period
    • process renewal instructions
  • Communicate via email with internal colleagues and global clients
  • Proactively review operational processes, and actively recommend operational and process improvements
  • Manage own workload by allocating work items based on the order of priorities
  • Perform record-auditing of trademarks during client intake or when necessary
  • Closely coordinate with the specialists and leaders on issues that may affect the clients' IP rights
  • Participate in the implementation and execution of the agreed initiatives and action items in the business plan and other business improvement programs
  • Perform other tasks and activities as may be assigned by the Management Team or leaders from time to time

Skills and Experience:

  • Educated to A-Level standard or above
  • Some experience in a corporate administrative environment
  • Proficiency in MS Office applications (Word, Excel, Outlook) and Internet
  • Flexibility in work hours is essential if required as this role includes close co-ordination with our global counterparts
  • Strong analytical, problem-solving and organizational skills
  • Excellent oral and written English communication skills
  • Proactive with the ability to communicate process recommendations
  • Ability to multi-task whilst maintaining accuracy and quality in data entry
  • Ability to prioritize and work independently with limited supervision
  • Strong commitment to outstanding client service
  • Ability to establish and maintain effective working relationships
  • Exceptional work ethic, personal and professional integrity
  • Consistent team player, who is adaptable to team workload and client demands