Document Support:

  • Monitors and replies to emails requests sent to the GOT Document Support Mailbox;
  • Performs assessment and sets turnaround time with GER-AUT Requestor;
  • Assigns tasks and monitors progress of tasks to ensure that deadlines are met by the Team;
  • Processes all document production tasks which includes but is not limited to voice file transcription, copy typing, document mark-up, formatting, production of documents and reports in Word, Excel or PowerPoint format whilst adhering to the German Style Guide.
  • Updates lawyer contacts list in Outlook.

Special Projects and Reports:

  • Where appropriate, handles the management of projects assigned by the Supervisor or Functional Manager;
  • Edits Bills in PDF Format for GER/AUT's Top Clients;
  • Database management;
  • Close coordination and collaboration with the Translator Pool in Germany to ensure prompt delivery of documents and translations requests;
  • Prepares ad hoc reports when required.

Premium Services:

  • Edits pitches and other brand and marketing collaterals (brochures, flyers, questionnaires, data visualization etc.);
  • Updates lawyer Biographies;
  • Edits pictures as requested by lawyers.

Experience Required

  • Bachelor’s Degree from a reputable university;
  • Significant experience in a similar role and industry is an advantage;
  • Written and spoken proficiency in the German (native speaker level) and English languages;
  • Knowledge in MS Office applications (Outlook, Excel, Word, PowerPoint);
  • Typing speed of at least 40 wpm;
  • Working knowledge in Adobe Photoshop, Illustrator, InDesign and other design tools is an advantage;
  • Effective time management and prioritization skills;
  • Should be able to work with minimum supervision;
  • Fast learner, detail-oriented and highly organized;
  • Must have the ability to work well in a team atmosphere; 
  • Should be able to work and interact with people of various levels within the organization;
  • Experience in working with a multicultural team is an asset;
  • Must be willing to work in shifts