The Administrative Assistant will provide administrative services to attorneys, timekeepers and secretaries.


  • Work closely with other end-to-end service teams (Tampa, Belfast, Chicago and Manila) in completing AOR assignments
  • Manage calendaring activities, coordinating schedules, finalizing meetings and scheduling conference calls
  • Update contact management information
  • Send emails reminders to fee earners and on behalf of them
  • Complete disbursement requests and wire transfers utilizing internal coding system accurately and timely
  • Enter and close time entries utilizing Intapp Time according to timekeeper instructions
  • Prepare mail and courier labels
  • Manage expense reports for invoices submission and reimbursements
  • Utilizing mail merge, finalize name badges, signage and tent cards
  • Print documents as requested
  • Assist with meeting planning activities including registering for events, booking rooms, setting up webinars, finalizing reservations and registering visitors as needed

Experience Required

  • Bachelor's degree is required
  • Strong relevant experience with office administration skills, preferably in a law firm, BPO or professional services environment
  • Strong communication, organizational and problem solving skills
  • Strong English skills written and spoken (native or bilingual) other additional languages are appreciated
  • Strong technical capabilities across MSOffice Suite (i.e., Word, Excel, Outlook, Access, PowerPoint)
  • Work requires continual attention to detail in completing assignments
  • Some analytical ability is required in order to find solutions to various technological and administrative issues