Why Baker McKenzie?

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

For more information on our benefits click here.

The Role

We are seeking an experienced legal Secretary to join our IPTech practice group. This role will centre on delivering timely, efficient and high quality administrative, secretarial and practice group specific services to Partners, Associates and others in the IPTech practice group.


Key Duties of the role include but not limited to:

  • Answering the phone - appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly, and, if necessary, redirecting queries
  • Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents, using version control and track changes
  • Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
  • Supporting the client matter intake process
  • Processing expense claims and cheque requisitions
  • Undertaking conflict searching
  • Time entry - production of narratives, creation of glossaries, etc.
  • Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests
  • Supporting in setting up team meetings and events and managing expenses
  • Working directly with clients, developing and maintaining relationships, and assisting with business development activities
  • Preparing Briefs to Counsel, Court books and other administrative tasks that relate to litigation matters.
  • Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc) for authors
  • Assisting with the organising and conduct of client events, meetings and social functions for the Practice Group
  • Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all time
  • Assisting in preparing and distributing relevant documentation to authors prior to critical dates (e.g. meetings, court proceedings, settlements etc.)
  • Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm’s requirements
  • Managing various ongoing projects as required.

What we're looking for -

Our ideal candidate would have:

  • Previous experience in a similar role, ideally in a law firm or professional services environment supporting partners with substantial practices and multiple fee earners;
  • Litigation and court forms experience;
  • Experience with monthly billing process;
  • High level of accuracy and attention to detail;
  • A minimum typing speed of 50 wpm (90% accuracy rate);
  • Excellent computer literacy in Word, Excel, PowerPoint and Outlook email;
  • Excellent customer service and client relationship skills;
  • iManage and Chrome River experience preferred but not required;
  • Certificate IV in Business Administration or equivalent is desirable;

About the Firm

At Baker McKenzie, we are different in the way we think, work and behave. The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 13,000 people, including over 6,500 lawyers who work alongside our clients to drive growth that is both sustainable–and inclusive.

Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds–people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. Locally, we have an inclusive culture of learning, coaching and opportunity where you will work in small teams on matters that often cross borders. We value people who think ahead and get noticed.

Inclusion, Diversity & Equity

Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. Our mission is to foster an environment where individuals of every ethnicity, culture, gender, sexual orientation, gender identity and expression, religion, age, disability, carer status and working style may succeed professionally and fully contribute to the goals of the Firm. Our bAgile program encourages a range of flexible work opportunities for all. We invite you to let us know of any reasonable adjustments you require to equitably participate in the recruitment process or in performing the requirements of this role.

Our application process

Please apply by selecting the "apply now" link below and completing an online application form.

As part of our commitment to creating a diverse and inclusive culture, we encourage applications from all genders, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander people.