Description

Why Baker McKenzie?

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this BAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

The Role

We are currently looking for a full-time Secretary with at least 2 years' experience to join our Float team in Sydney. Our Secretaries provide timely, efficient and high quality secretarial and administrative support to lawyers and other work providers.

Responsibilities

Key Duties of the role include but are not limited to:

  • Cover for absences within the firm by providing administrative and secretarial support to allocated Practice Groups.
  • Relocate to cover the various positions allocated to across the firm and work for various Partners and Authors on either long term or short term assignments.
  • Answering the phone – appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries.
  • Creating and amending typed documents such as letters, emails, memos, contracts, agreements, presentations and pitch documents, using version control and track changes.
  • Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients.
  • Supporting the client matter intake process.
  • Processing expense claims and cheque requisitions.
  • Undertaking conflict searching.
  • Screening and organising correspondence (with voicemail, email, and regular postal mail), in authors’ absence and as per requests.
  • Working directly with clients, developing and maintaining relationships, and assisting with business development activities.
  • Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc.) for authors.
  • Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times.
  • Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements.
  • Ad hoc tasks as requested. 

What we're looking for -

Our ideal candidate would have:

  • Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners;
  • A minimum typing speed of 50 wpm (90% accuracy rate);
  • Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel;
  • Excellent customer service and client relationship skills;
  • SAP experience (preferred but not required); and
  • An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.
  • ability to work well in a team environment (including across Australian offices and internationally);
  • willingness to learn; and
  • willingness to develop others through mentoring and sharing experiences.

About the Firm

At Baker McKenzie, we are different in the way we think, work and behave. Like no other law firm, we were born global. Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 78 locations across 46 countries.

Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds – people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network.

Diversity & Inclusion

Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm.

Our application process

Please apply by selecting the "apply now" link below and completing an online application form.

As part of our commitment to creating a diverse and inclusive we encourage applications from all genders, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander people.