Experience Required

Why Baker McKenzie?

At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this BAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

For more information on our benefits click here

The Role

The Operations Coordinator role will provide timely, efficient and high-quality support to the Operations group.

The Team

Our AOR function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services

Responsibilities

Administration

  • Provide support to the senior Operations team as required.
  • Work closely with the Financial Functions to assist with managing Operations budgets.
  • Monitor and refine invoicing processes to support the Operations Team. Process leasing and consulting invoices and be across the payment processing function for the Operations group.
  • Monthly reporting on data management, process office statistics, security audits and quality assurance auditing.
  • Assist with insurance queries, including the travel insurance claim process.
  • Be familiar with the global travel booking portal and assist with general travel queries.
  • Maintain the agreement register for all leases and other Operations agreements.
  • Maintain and update Operations internal website.
  • Assist with Inductions for new starters, outlining the role of the Operations team.

Workplace/Facilities

  • Work with the Corporate Services Supervisor.
  • Assist with Contractor Induction and engagement processes.
  • Establish and maintain key relationships with preferred. suppliers and other third parties.
  • Assist with desk allocations for new starters and Graduate/Seasonal clerk rotations.
  • Oversee the management of the Space Management software and workspace usage reporting.
  • Assist in providing facility and maintenance requests.
  • Assist with National Office Security Access Reports.
  • Assist and undertake projects as required from time to time.

What we're looking for -

Our ideal candidate would have:

  • Previous experience in a similar role, ideally in a professional services environment supporting multiple people.
  • Technical proficiency in Microsoft Outlook & Teams, Word, PowerPoint and Excel.
  • Sound knowledge of Financial Reporting.
  • Outstanding administrative and organisational skills.
  • Excellent customer service and client relationship skills.
  • ls with sensitive information in an appropriate manner.

About the Firm

At Baker McKenzie, we are different in the way we think, work and behave. Like no other law firm, we were born global. Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 78 locations across 46 countries.

Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds – people who know the law and who understand business. We have an unrivalled ability to provide training and secondment opportunities across our global network. 

Diversity & Inclusion

Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm. 

Our application process

Please apply by selecting the "apply now" link below and completing an online application form.

As part of our commitment to creating a diverse and inclusive  we encourage applications from all genders, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander people.