Description
The Legal Project Analyst will work with the Legal Project Managers, supporting the successful delivery of tasks within both client- and internally-facing projects using established and new tools and processes.
Responsibilities:
- Support senior members of the LPM team on multiple projects with competing deadlines in coordination with other LPM team members
- Liaise with the client and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide
- Perform assigned tasks with accuracy and timeliness; take responsibility for completing recurring tasks without prompting
- Prioritize workload (seeking clarification from project leads on project priorities), anticipating and escalating any foreseeable issues as well as availability, and remain aware of dependencies
- Build and use charts, timelines, and other visuals effectively; suggest improvements
- Work with senior team members to implement solutions to improve processes
- Accurately estimate and manage the time required to support coordination work
- Effectively and appropriately hand off work to other Professional Business Services (PBS) teams, engaging with them to clarify requirements and ensure a successful transition
- Support the post-matter review process for key matters and identify areas of improvement in practice area processes through discussions with project teams
- Triage help requests and raise ‘marginal’ requests with senior team members to determine LPM position on task involvement
- Improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
- Identify opportunities for new service delivery and support analysis and design workshops
- Collate information for project updates and adapt report templates for new projects
- Support scope clarification and management efforts on projects
- Identify own training needs and actively participate in training related to LPM topics
- Tailor and reuse existing templates and make suggestions for template improvements
- Contribute to BM’s Innovation Strategy; become a subject matter expert on LPM-relevant technology and standardized processes: evangelize, advise, train, apply to projects, and support refinement
- Support implementation of existing and new technology to meet project requirements and to encourage LPM and Legal team uptake
- Source information at LPM request for proposals and pitches
- Build a network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders
- Offer ad hoc support and PM expertise to non-LPM initiatives
Skills and Experience:
- Bachelor's Degree
- Formal project management qualification (desirable)
- Understanding of/experience working in large complex organizations ideally in a law firm or professional services firm
- Basic knowledge of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint), or other collaborative project management tools. Other LegalTech knowledge and interest is desirable
- Basic knowledge of Microsoft Office (including Excel), and financial systems and reports
- Strong communication and relationship-building skills
- Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
- Able to build matter budgets with guidance
- Able to work independently with a willingness to work flexibly and hands-on to achieve project objectives
- Basic knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, PowerBI, Visio)
- Able to analyze datasets to identify trends, issues, and gaps
- Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
- Demonstrated attention to detail to ensure the quality of outputs
- Emerging competency in continuous improvement, change management, flexible approach, and exceeding expectations