The PG/IG Administrator – Contract (6 months) will provide administrative support to the Firm's global and regional practice and industry groups to help advance their strategic goals and activities.


Provision of administrative support in the areas of:

  • Group administration - Calendaring/coordination of steering committee conference calls and/or internal webinars, maintenance of membership lists and internal and client DLs
  • Communications - Formatting and circulation of internal and external newsletters/alerts/surveys and other communication via BakerXchange 
  • Content maintenance - Organization of Group databases and resource tools, implementation of minor updates to capability statements, practice/industry group descriptions, and other marketing materials 
  • Program support for Group meetings, client-facing webinars, and other BD events - Preparation and distribution of invitations and agenda notices, registration tracking, simple updates, and organization of presentation materials, creation, and update of contact lists; assistance in post-meeting follow-up
  • Project administration and tracking - Assistance in the coordination of Internal group projects/key initiatives, including creation and maintenance of progress trackers and solicitation of updates to the same; tracking and/or recording of orders/downloads of handbooks and subscriptions to publications; monitoring of press mentions and rankings
  • Financial report extraction - Extraction of Group financial reports from the Reporting Portal

Experience required: 

  • Business, communication, or related degree
  • Experience supporting leaders in a corporation, desirable
  • Experience in customer service support as a specialist
  • Strong organizational, relationship management, and follow-up skills
  • Demonstrated assertiveness, ability to prioritize and work independently with limited supervision
  • Strong analytical and communication skills
  • A high degree of accuracy and attention to detail
  • Strong verbal and written English, required
  • Advanced in MS Office applications, including Word, Outlook, PowerPoint, and Excel
  • Experience working in an international organization a plus, particularly working with teams in North America, Europe, Latin America and Asia
  • Prior experience working in a virtual team setting is preferred but not required