Description

Location: Belfast

Workplace: Hybrid

The Billing Coordinator will provide Billing Services to the offices of Baker McKenzie.

Responsibilities:

  • Prepare invoices per Firm billing policies, guidelines, and standard processes
  • Prepare draft invoices, review and revise narratives per Firm standards, execute time/cost transfers and other value adjustments; finalize invoices and ensure that invoices are delivered for payment (via e-mail, post, or e-billing as applicable); execute all billing tasks per established standard processes
  • Identify and resolve technical issues, consult with others as appropriate, and escalate issues to management on a timely basis
  • Maintain and update client billing information, instructions, and requirements necessary in processing invoices
  • Evaluate complex situations using multiple sources of information, exercising good analytical skills as well as evaluate judgment based on the analysis of factual and qualitative information in complicated and/or novel situations
  • With limited supervision, work independently to complete assigned tasks and work responsibilities to meet agreed objectives; consider the impact of recommendations when making decisions or resolving problems
  • Exchange ideas and information effectively concisely and logically, and be sensitive to audience diversity
  • Exercise required degree of tact and diplomacy when dealing with others and in handling sensitive issues
  • Perform other duties as may be assigned

Experience Required

Skills and Experience:

  • Bachelor's Degree in business administration, commerce, finance, liberal arts, or related courses
  • Prior experience in a billing role
  • General understanding of accounting or finance principles as well as the specific law firm or professional service accounting structure, environment, and requirements
  • Knowledge and experience of financial systems (SAP preferred but not required)
  • Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook)
  • Keen attention to details and effective organizational skills
  • Excellent English communication skills (verbal and written)
  • Have the confidence to escalate and ask questions, especially when being asked to deviate from standard processes
  • Ability to prioritize and handle multiple tasks to meet deadlines
  • Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands, including learning new skills when required
  • Strong problem solving and analytical skills
  • Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
  • Flexibility to work a reasonable shifting schedule is required