Closing Date:  30th May 2021

Location:  Belfast

Position Type:  Fixed Term Contract

The Senior Legal Project Coordinator (Fixed Term Contract) will work with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.
  • Support the management of multiple projects with competing deadlines
  • Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
  • Support creation and management of suitably-detailed project plans
  • Support project teams to define matter scope, and to track and manage changes
  • Direct and advise more junior team members on project-specific tasks
  • Proactively offer support to project teams beyond minimum delivery requirements, seeking opportunity to add additional / higher value
  • Set up and own recurring tasks and activities
  • Build organizational charts and timelines
  • Support requests from the LPM team
  • Map matter-specific processes
  • Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
  • Design ad hoc project update reporting, create client-ready reports and give oral and written updates to project teams on developments
  • Support project teams by flagging scope variance and key risks/issues, and work creatively with senior team on mitigation across projects
  • Support the-matter review process for key matters and identify areas of improvement through discussions with project teams
  • Triage help requests and raise ‘marginal’ requests with senior team to determine LPM position on task involvement
  • Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
  • Identify opportunities for new service delivery and support analysis and design workshops
  • Contribute to LPM element of project budgeting
  • Convert project-specific materials into templates and reusable resources for the LPM team
  • Prepare, review and interpret data visualization for matters
  • Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects and support refinement
  • Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
  • Demonstrate project-specific process, tools and resources to project teams
  • Enhance client experience through LPM tools and communications
  • Build network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders
  • Use network to identify opportunities for new projects or to showcase BM LPM
  • Offering ad hoc support and PM expertise to non-LPM initiatives


Experience Required

Skills and Experience:
  • Bachelor's Degree
  • Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)
  • Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)
  • At least 2 years of experience in project management roles
  • Understanding of/ experience working in large complex organizations ideally in a law firm or professional services firm
  • Knowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools, other LegalTech knowledge desirable
  • Strong knowledge of Microsoft Office, including Excel, and of financial systems and reports
  • Experience of influencing stakeholders within a professional services environment (desirable)
  • Great communication and relationship building skills
  • Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
  • Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives
  • Knowledge of data visualisation and associated tools (e.g. Excel charting, Tableau, Power BI)
  • Demonstrated skills, knowledge and experience in sourcing data for and preparing reports, executive summaries and status reports for consumption by attorneys and clients
  • Ability to calculate key financial metrics and analyse matter-level performance including profitability
  • Disciplined and attentive to details with strong time management skills
  • Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
  • Demonstrated competency in continuous improvement, change management, flexible approach and exceeding expectations