Description

The Firm

At Baker McKenzie we are different in the way we think, work and behave. Like no other law firm, we were born global.

Our Australian practice was established in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014. Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 5,600 locally qualified lawyers and 6,000 professional staff in 77 locations across 47 countries.


Position Summary

As Team Administrator for the Business Development and Marketing team, you will be responsible for providing administrative support to the Director of Business Development and Marketing and the wider team.

You will proactively assist in a range of activities that will broaden your knowledge of business development and marketing by supporting various team members and projects. You will have sound administrative knowledge to allow you to fully support the Director in their day to day needs.

The role is operational and a 'can do' attitude and flexible approach is a must. Ideal candidates will have between 2 to 4 years experience in a similar role, be working towards a marketing or business development qualification and have excellent interpersonal and communication skills. If you are self motivated and excited by the connectivity that a global law firm can offer, then we would like to hear from you.


Key Accountabilities:

1. Administration - Director and BD Team:

  • Diary management
  • Travel plans
  • Document creation (including PowerPoint)
  • Budgeting
  • Restaurant bookings
  • Printing / photocopying / scanning
  • Arrange couriers
  • Payment and expense processing
  • Manage leave calendar
  • Diary management for team meetings
  • Arrange couriers
  • Payment and expense processing
  • Maintain stock of marketing paper, binding equipment and materials needed for pitches, brochures, flyers and seminar materials
  • Maintain an accurate record of marketing promotional items including sourcing of new items as required that are brand compliant
  • Identifies and researches tender opportunities for the Firm

2. Business Development:

  • Create newsletters, alerts and publications
  • Deal, matter and pitch collation
  • Create monthly Australian input for global newsletter
  • Process and maintain firm and practice group memberships
  • Print budget activity reports

3. Marketing Services

  • Mark up RSVPs for events in InterAction
  • Assist with event packs
  • Create name badges
  • Signage for reception
  • Assist at events

4. Firm Collateral

  • Interaction (CRM system)
  1. manage lists
  2. liaise with the BDMs to source the relevant mailing list(s)
  3. remove or add any additional names from the mailing list(s)
  4. work with fee earners and the secretaries to ensure data integrity

  • BakerWorld (Intranet)
  1. update marketing and business development pages

  • Website
  1. maintain and update content

  • Photos
  1. organise new starters photos
  2. arrange annual photo shoot for updated photos

  • Publications
  1. maintain firm and practice group publications
  2. ensure publications are available as required and on display in reception areas

  • Logo / Sponsorships
  1. coordinate sponsorship support
  2. creation / sourcing of signage
  3. provision of logo
  4. assembly of promotional packs

5. Team

  • Provide cover for peers
  • Maintain team chart and telephone list
  • Catering for team functions

Essential Qualifications, Experience and Capabilities

  • Working towards a marketing or business development qualification
  • Between 2 to 4 years experience in a similar role
  • Excellent oral and written communication skills
  • High degree of technical literacy

Desirable Qualifications, Experience and Capabilities

  • Experience in a law firm or other professional services firm
  • Working knowledge of Interaction (CRM system)
  • Working knowledge of campaign distribution technology

Knowledge and Skills

General:

  • Ability to work with a wide range of stakeholders and levels of seniority
  • Self-motivated and enthusiastic with personal drive
  • Works well independently and in a team

Role Specific:

  • Ability to multi task activities
  • Strong Microsoft Office skills
  • Genuine interest in marketing and business development
  • Strong administrative skills

Employee Benefits

  • Salary continuance insurance
  • Discounted private health insurance
  • Travel insurance for immediate family
  • Generous discounts with our key clients
  • Social events
  • Employee Assistance Program
  • In-house massages
  • Baker's Sports Club

For a confidential discussion and further information, please contact Natalie Armitage, Talent Management Consultant on 02 8922 5747. Direct applicants only. We are not accepting applications from third party recruiters at this time.