This policy may be amended and updated from time to time. A copy of the current policy will always be made available on request by emailing email@example.com.
Collection of client personal data
We collect personal data about and from our clients from a number of sources including:
- via written correspondence in the course of providing legal services, including but not limited to email and letters;
- via extranets and data rooms either hosted by the Firm and/or its clients;
- via client's attendance at our client conferences and seminars (including via the registration process and feedback forms);
- from colleagues and contacts of our clients who pass on their details for a specific purpose (e.g. to assist in the provision of legal services);
- in the course of completing our standard client registration checks for anti-fraud and anti-money laundering purposes;
- via networking at external conferences and events; and
- through face-to-face and/or telephone discussions.
The types of personal data we collect about our clients include the following:
We frequently collect:
- contact details for work and/or home including address, email address and phone numbers; and
- dietary requirements or preferences.
We occasionally collect:
- date of birth;
- passport or other identification documents;
- information about family life including information about spouses, children, hobbies and interests
- religious beliefs; and
- racial or ethnic origin.
In addition to collecting personal data about our clients, the Firm also receives personal data from its clients in respect of employees, customers or other individuals known to its clients. Data is received in these circumstances for the purposes of providing advice to clients on specific legal issues, such as employment law, tax advice or corporate reorganisations. When you give us personal data about employees, customers or other individuals, you are responsible for ensuring that any such data is transferred to us in compliance with applicable data protection laws.
How we use client personal data
The Firm uses client personal data for the following purposes:
- to provide legal services to clients including the provision of legal advice and ancillary services together with the provision and administration of client conferences and events
- for marketing purposes such as providing you with information about events or services that may be of interest to you including legal services, legal updates, client conferences or networking events; and
- to check the identity of new clients and to prevent money laundering and/or fraud.
By providing us with your personal data you consent to your data being used for the purposes described above.
By providing us with your address, email address and phone numbers you consent to being contacted by these methods for the purposes described above. If you do not wish to receive any or particular marketing information from us, please email us at firstname.lastname@example.org at any time.
Sharing client personal data
We may use third parties to help us store, process and analyse data that we collect from you, to give us insights that we can use to improve our services, and to track the effectiveness of our marketing strategies.
We may also share client data with other Baker & McKenzie offices around the world for the purposes of providing you with legal services or appropriate marketing information.
Any such suppliers or third parties are not authorised by us to use your personal data other than as instructed by us and will be required by us to implement appropriate measures to protect your personal data.
Transfers of client personal data
Sometimes we may need to transfer your personal data to a location outside the European Economic Area ("EEA"). You should be aware that many countries do not afford the same legal protections to personal information as countries within the EEA. Transfers will be made in accordance with the applicable legislation and we will take steps to ensure that third parties involved will provide an adequate level of protection.
Safeguarding client personal data
We take reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal data for us to do the same. Access to your personal information is restricted to prevent unauthorised access, modification or misuse.
Your rights and who to contact
- don't want to be contacted in the future by us;
- would like a copy of the personal information which we hold about you (we reserve the right to charge a small fee if you exercise this right)
- would like us to correct or update your personal information in our records;
You can send an email to email@example.com or write to the General Counsel & Partnership Secretary at Baker & McKenzie LLP, 100 New Bridge Street, London, EC4V 6JA.